Site Administrator

Farrans Construction; Oxford; On-site; GBP 23,000 - 30,000; Full time

Job summary

Farrans Construction is seeking a proactive Site Administrator to support multiple on-site site teams. You will manage document control, MSite access, and liaise with accounts to ensure timely invoice approvals.

You will be the front-of-house contact for visitors, ensure PPE compliance, and assist inductions while maintaining efficient office operations and documenting board updates.

Qualifications

• Excellent communication skills, both written and verbal.
• Proficiency in Word and Excel (Microsoft Office).
• Ability to work on own initiative in a team.
• Willingness to learn and support a hardworking team.
• Previous Administration or Project Coordinator experience.
• Able to prioritise, multi-task and meet deadlines.
• Professional demeanour.

Responsibilities

• Document control with data entry and uploads to Sharepoint and Aconex.
• Project superuser for MSite, issue registration emails and monitor expiry dates.
• Assist Accounts with invoice approvals and on-site delivery docket approvals.
• Main point of contact for visitors, sign-in, PPE and inductions on site.
• Carry out general office duties including ordering supplies and updating information boards.
• Support Social Value Team with reporting and CCS audits.
• Occasionally travel to other Farrans projects or Head Offices.

Skills

Communication skills

MS Office

Team player

Self-motivated

Administrative experience

Deadline-driven

Professional demeanour

Tools

Aconex

MSite

Coins OA

Job description

Job Description

The Site Administrator is a very important role on any project, and you will be working with several Stakeholders and assisting with various duties.

Responsibilities

• Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per the correct procedures for Quality and H&S.
• Project Superuser for the access control system, MSite . Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
• Assist the Accounts department to ensure invoices are signed and approved quickly. Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
• Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist the team with inductions. Assist the team at the end of the project closing the site down correctly and archiving paperwork as per procedures.
• Carry out general office duties including ordering office supplies, PPE and consumables for site, update all information boards on site.
• Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
• Occasionally there may be the need to travel to other Farrans projects or Head Offices.

The above is not an exhaustive list of duties and you may be asked to help with ad‑hoc duties as requested by onsite management.

Qualifications

Essential

• Excellent communication skills - both written and verbal.
• Working knowledge in Microsoft Office packages including Word and Excel.
• Capable of working on own initiative whilst working in a team environment.
• Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard‑working team.
• Previous Administration / Project Coordinator experience.
• Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
• An excellent professional demeanour.

Desirable

• Previous construction industry experience.
• Previous Aconex experience.
• Previous MSite experience.

About Us

Here at Farrans we build, we transform, and we connect. Making a positive difference to the communities in which we operate is our passion and we place social responsibility at the heart of every scheme.

The projects we deliver have an important role in the everyday lives of people in the UK & Ireland. We are committed to making a positive impact on the environment and strive for sustainability in all we do.

Our culture is one of transparency, equality and encouragement, where questions are welcomed, learning never stops and access to support is provided.

Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all. Should you require any reasonable adjustments throughout our recruitment process, please don't hesitate to let us know.

Benefits

• When you come to Farrans, you can make a big impact.
• We love enthusiasm, new ideas and innovation.
• Your well-being is our priority.
• Our people are our greatest asset, which is why we offer a comprehensive benefits package designed to support you to achieve your full potential.
• Our career development opportunities provide you with a clear progression pathway, advanced education in your core subjects as well as management and leadership opportunities to excel quickly.
• We understand the importance of work life balance.
• We offer flexible working hours (where applicable) and generous leave policies to help you maintain a healthy work-life integration.
• We know that our most important asset is our people and that is why we have invested significantly to ensure the physical and mental wellbeing of all our employees.