Site Administrator

Farrans Construction; Lairg; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Flexible working hours

Generous leave policies

Wellbeing program

Career development opportunities

Supportive team environment

Job summary

Farrans Construction is seeking a proactive Site Administrator for our Chleansaid Wind Farm project. You will manage and coordinate all administrative duties, ensuring timely, accurate information for the Project Manager and site teams.

You should be able to organize workloads, follow procedures, and meet deadlines while working in a collaborative team. Strong communication and initiative are essential for this role.

Qualifications

• Excellent communication skills (written & verbal).
• Proficient in Microsoft Office (Word, Excel).
• Able to work on own initiative within a team.
• Confident in asking questions to clarify information.

Responsibilities

• Document control and data entry in systems like Sharepoint and Aconex; ensure paperwork follows Quality and H&S procedures.
• Project superuser for access control (MSite); issue registrations and monitor expiry dates.
• Assist Accounts to approve invoices quickly; manage delivery docket approvals with on-site sign-off.
• Front of house: greet visitors, sign-in, ensure PPE, assist inductions, archive project paperwork on close-out.
• Perform general office duties; order office supplies, PPE, and update site information boards.
• Support Social Value Team; liaise with stakeholders, produce progress reports and CCS audits.
• Occasional travel to other Farrans projects or Head Offices.

Skills

Communication

MS Office

Initiative

Questioning

Admin experience

Project coordination

Prioritisation

Professional demeanour

Tools

Aconex

MSite

Job description

Job Description

We are recruiting for a Site Administrator on our Chleansaid Wind Farm, you will manage and coordinate all administrative duties, ensuring timely and accurate information for the Project Manager and site teams.

We are recruiting for a Site Administrator on our Chleansaid Wind Farm, you will manage and coordinate all administrative duties, ensuring timely and accurate information for the Project Manager and site teams. You will need to be able to organise your workload, filing methods and work in a clear and logical manner, following process and procedure. You must be able to meet deadlines without compromising on quality and work on your own initiative whilst working in a team environment. You must be able to demonstrate enthusiasm to learn new experiences and skills and be supportive of and part of a hard-working team and as part of this team with the ability to quickly build strong working relationships with people at all levels. You must also demonstrate the confidence to use your communication skills to ask questions to seek and clarify information.

Responsibilities

• Document control including inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensure all paperwork is filled as per the correct procedures for Quality and H&S.
• Project Superuser for the access control system, MSite . Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
• Assist the Accounts department to ensure invoices are signed and approved quickly. Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
• Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist the team with inductions. Assist the team at the end of the project closing the site down correctly and archiving paperwork as per procedures.
• Carry out general office duties including ordering office supplies, PPE and consumables for site, update all information boards on site.
• Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
• Occasionally there may be the need to travel to other Farrans projects or Head Offices.

The above is not an exhaustive list of duties and you may be asked to help with ad-hoc duties as requested by onsite management.

Qualifications

Essential

• Excellent communication skills - both written and verbal.
• Working knowledge in Microsoft Office packages including Word and Excel.
• Capable of working on own initiative whilst working in a team environment.
• Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
• Previous Administration / Project Coordinator experience.
• Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
• An excellent professional demeanour.

Desirable

• Previous construction industry experience.
• Previous Aconex experience.
• Previous MSite experience.

About Us

Here at Farrans we build, we transform, and we connect. Making a positive difference to the communities in which we operate is our passion and we place social responsibility at the heart of every scheme. The projects we deliver have an important role in the everyday lives of people in the UK & Ireland. We are committed to making a positive impact on the environment and strive for sustainability in all we do. Our culture is one of transparency, equality and encouragement, where questions are welcomed, learning never stops and access to support is provided. Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all. Should you require any reasonable adjustments throughout our recruitment process, please don't hesitate to let us know.

Benefits

• When you come to Farrans, you can make a big impact.
• We love enthusiasm, new ideas and innovation.
• Your well-being is our priority.
• Our people are our greatest asset, which is why we offer a comprehensive benefits package designed to support you to achieve your full potential.
• Our career development opportunities provide you with a clear progression pathway, advanced education in your core subjects as well as management and leadership opportunities to excel quickly.
• We understand the importance of work life balance. We offer flexible working hours (where applicable) and generous leave policies to help you maintain a healthy work-life integration.
• We know that our most important asset is our people and that is why we have invested significantly to ensure the physical and mental wellbeing of all our employees.