Site Administrator

Linxon; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Linxon is seeking a Site Administrator to support project documentation management on active site locations in the UK. You will handle administrative duties, document control, site access, daily reports, and coordination with Site Management, Engineering, Quality and Project Management.

Proficiency in MS Office, Adobe Acrobat, and document systems is essential. Based on a site, you will occasionally travel within the UK and collaborate with suppliers and clients to ensure timely distribution and

Qualifications

• Knowledge of documentation control processes and systems (such as PIRS and ProjectWise).
• Computer literacy especially with Microsoft Office, Adobe Acrobat, CAD tools & Document Management Systems.
• Knowledge of industry standard client documentation practices.

Responsibilities

• Undertake a full range of administrative duties to ensure project objectives are met.
• Perform general office duties such as photocopying, scanning, filing, inventory management, ordering office supplies, booking meeting rooms, and arranging food and beverage service.
• Create operative profiles and issue site access passes.
• Input data for daily allocation sheets.
• Compile daily site reports with support from Site Management.
• Perform document control activities.
• Ensure proper version control of all project documentation in line with procedures.
• Distribute engineering documentation to suppliers, client, and construction sites.
• Manage receipt and control of all engineering documentation from suppliers and client.
• Set up the document management system and controls process with the project team.
• Assist in collation and updating of project document lists.
• Prepare & collate H&S files, including Technical manuals (O&M).
• Support off-site activities related to document management control such as scanning and filing at customer premises.
• Review, update and communicate progress to line manager on project activities, ensuring deliverables meet standards, deadlines and budget.
• Support colleagues with guidance on documentation control issues and contribute to process enhancements.

Skills

Documentation control

MS Office

Adobe Acrobat

CAD tools

SharePoint

Autodesk

BIM360

PIRS

ProjectWise

Education

Bachelor's degree or NVQ Level 6

College diploma or NVQ Level 3

Tools

MS Office

Adobe Acrobat

CAD tools

SharePoint

Autodesk

BIM360

PIRS

ProjectWise

Job description

Join Us!!

As a Site Administrator you will provide support for the preparation, distribution, and storage of project specific documentation in line with the company's document management processes and procedures. This position will provide services to Site Management, Engineering, Quality Management, and Project Management.

Job Title: Site Administrator

Location: LPT2

What will you do?

• Undertake a full range of administrative duties to ensure project objectives are met.
• Perform general office duties such as photocopying, scanning, filing, inventory management, ordering office supplies, booking meeting rooms, and arranging food and beverage service.
• Create operative profiles and issue site access passes.
• Input data for daily allocation sheets.
• Compile daily site reports with support from Site Management.
• Perform document control activities.
• Ensuring proper version control of all project related documentation in line with company / project procedures for receipt, storage, and distribution.
• Distribution of all engineering documentation as per the company / project procedures; to suppliers, client, and construction sites.
• Manage the receipt and control of all engineering documentation as per the company / project procedures, from suppliers & client.
• To set up the document management system & document controls process in conjunction with the project team.
• Asist in collation and updating of project document lists.
• Prepare & collate H&S Files, including Technical manuals (O&M) to relevant project requirements.
• Support off site activities related to effective document management control such as scanning and filing of project documentation at customer premises.
• To review, update and communicate progress to date to line manager on project related activities, ensuring key deliverables are completed to relevant standard and to defined deadlines and budget.
• Supports colleagues with advice and guidance on documentation control issues. Provides coaching and guidance to less experienced colleagues.
• Contribute to process enhancements related to document management and applies the document management system efficiently

Other Position-Specific Characteristics

• Site based role.
• Occasional travel within the UK.
• Use of project systems such as ProjectWise, SharePoint, PIRS, FastDraft, Data Scope, Autodesk, BIM360, MS Office.

Experience Required

• Knowledge of documentation control processes and systems (such as PIRS and ProjectWise).
• Computer literacy especially skilled in Microsoft Office, Adobe Acrobat, CAD tools & Document Management Systems.
• Knowledge of various relevant industry standard client documentation practices including.
• Exprience working on an active construction site desirable.
• National Grid / SSE / SPEN / DNO requirements desirable.
• knowledge of SOBIS PIRS project information tool desirable.

Education Required

• Minimum qualification of Bachelor's degree (or equivalent NVQ Level 6) plus relevant experience; or college diploma (or equivalent to NVQ Level 3) plus relevant years experience.

About Linxon

Shaping energy solutions to empower sustainable connectivity.

We combine AtkinsRéalis' project management expertise and Hitachi Energy's'industry-leading technological knowledge to create a new company, leveraging the key strengths from both parent partners – we are Linxon.

Linxon's vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.

As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy and transportation.

In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.