Shipping Coordinator

Mitsubishi Power Emea; Ledston; On-site; GBP 32,000 - 42,000; Full time

Job summary

Mitsubishi Power EMEA is seeking a highly organised Shipping Coordinator to join our Operations team. You will manage domestic and international shipments, ensure compliance with UK customs regulations and trade requirements, and collaborate with freight forwarders, customs brokers, suppliers and project managers to keep deliveries on time.

This role spans EMEA, coordinating road, air, sea and courier movements, arranging collections, handling import/export docs, and ensuring ADR/IATA/IMDG

Qualifications

• Experience in an international shipping or logistics coordination role.
• Strong knowledge of import/export procedures.
• Experience with UK customs processes.
• Knowledge of Incoterms (2020).
• Experience preparing export documentation.
• Strong planning and organisational skills.
• Excellent written and verbal communication skills.
• Ability to prioritise multiple deadlines.
• High attention to detail.
• Competent in Microsoft Office (Excel, Outlook and Word).
• Experience using SAP or another ERP system.

Responsibilities

• Coordinate domestic and international shipments by road, air, sea and courier.
• Arrange collections and deliveries with approved freight forwarders.
• Expedite urgent outage shipments to minimise downtime.
• Coordinate direct-to-site deliveries across EMEA.
• Arrange oversized, abnormal and heavy-lift transportation where required.
• Manage import and export activities for project and operational shipments.
• Coordinate repair and return logistics with suppliers and repair facilities.
• Organise temporary exports and imports for service tooling and specialist equipment.
• Obtain freight quotations and select cost-effective transport solutions.
• Verify freight invoices prior to approval.
• Monitor freight expenditure against budgets.
• Identify opportunities to reduce transportation costs and improve efficiency.
• Develop and maintain relationships with logistics providers and freight forwarders.
• Work closely with the Warehouse Team Leader to prioritise picking, packing and dispatch.
• Ensure packaging complies with company packaging standards.
• Verify shipment contents against packing lists and project requirements.
• Coordinate container loading and specialist transport requirements.
• Ensure hazardous materials are packed and shipped in accordance with ADR, IMDG and IATA regulations.
• Update shipment status within company systems.
• Generate shipping reports and KPI data.
• Maintain accurate document retention in line with company procedures.
• Support continuous improvement initiatives across logistics operations.

Skills

International shipping

Import/export procedures

UK customs processes

Incoterms 2020

Export documentation

Planning skills

Organisational skills

Communication skills

Time management

Microsoft Office

SAP

Tools

SAP

ERP system

Job description

Job Description

We are looking for a highly organised and proactive Shipping Coordinator to join our Operations team. This is an exciting opportunity for an experienced logistics professional to manage domestic and international shipments while ensuring compliance with UK customs regulations and international trade requirements.

The successful candidate will play a vital role in coordinating complex logistics operations across EMEA, supporting critical customer deliveries and working closely with freight forwarders, customs brokers, suppliers, warehouse teams and project managers to ensure shipments are delivered safely, efficiently and on time.

Key Responsibilities

Shipping & Logistics

• Coordinate domestic and international shipments by road, air, sea and courier.


• Arrange collections and deliveries with approved freight forwarders.


• Expedite urgent and critical outage shipments to minimise customer downtime.


• Coordinate direct-to-site deliveries across EMEA.


• Arrange oversized, abnormal and heavy-lift transportation where required.


• Manage import and export activities for both project and operational shipments.


• Coordinate repair and return logistics with suppliers and repair facilities.


• Organise temporary exports and imports for service tooling and specialist equipment.

Customs & Trade Compliance

• Prepare, review and manage all export and import documentation, including:
  
  
  
  • Commercial Invoices
  
  
  • Packing Lists
  
  
  • Export Declarations
  
  
  • Import Documentation
  
  
  • Certificates of Origin
  
  
  • Dangerous Goods Documentation
  
  
  
  


• Ensure compliance with UK Customs regulations, HMRC requirements, Export Control legislation, sanctions and restricted party screening requirements.


• Coordinate customs clearance activities with customs brokers.


• Maintain accurate commodity (HS/Tariff) codes.

ATA Carnets & Temporary Shipments

• Prepare and administer ATA Carnets for temporary imports and exports.


• Coordinate the movement of service tooling, inspection equipment and specialist assets under Carnet arrangements.


• Liaise with Chambers of Commerce and customs authorities regarding Carnet documentation.

Freight Management

• Obtain freight quotations and select the most cost-effective transport solutions.


• Verify freight invoices prior to approval.


• Monitor freight expenditure against budgets.


• Identify opportunities to reduce transportation costs and improve efficiency.


• Develop and maintain strong working relationships with logistics providers and freight forwarders.

Warehouse Coordination

• Work closely with the Warehouse Team Leader to prioritise picking, packing and dispatch activities.


• Ensure packaging complies with company packaging standards.


• Verify shipment contents against packing lists and project requirements.


• Coordinate container loading and specialist transport requirements.


• Ensure hazardous materials are packed and shipped in accordance with ADR, IMDG and IATA regulations.

Systems & Administration

• Update shipment status within company systems.


• Generate shipping reports and KPI data.


• Maintain accurate document retention in line with company procedures.


• Support continuous improvement initiatives across logistics operations.

Qualifications

Essential Qualifications & Experience

• Experience in an international shipping or logistics coordination role.


• Strong knowledge of import/export procedures.


• Experience with UK customs processes.


• Knowledge of Incoterms (2020).


• Experience preparing export documentation.


• Strong planning and organisational skills.


• Excellent written and verbal communication skills.


• Ability to prioritise multiple deadlines.


• High attention to detail.


• Competent in Microsoft Office (Excel, Outlook and Word).


• Experience using SAP or another ERP system.

Desirable Experience

• ATA Carnet administration.


• CargoX platform experience.


• Customs declarations.


• Export Control compliance.


• Commodity code classification.


• Dangerous Goods awareness (ADR, IATA, IMDG).


• Working knowledge of HMRC Customs Declaration Service (CDS)

Additional Information

At Mitsubishi Power EMEA, we are committed to building a workplace where people feel respected, included and able to contribute.

Our strength comes from the different experiences, perspectives and expertise of our people. Across our business, we work with colleagues from a wide range of countries, cultures, disciplines and backgrounds, and we believe this diversity helps us make better decisions, solve complex problems and deliver stronger outcomes for our customers.

We welcome applications from people of all backgrounds and make recruitment decisions based on skills, knowledge, qualifications, experience and potential. We are committed to providing a fair and consistent recruitment process, giving every candidate the opportunity to demonstrate what they can bring to the role.

If you need any reasonable adjustments or support at any stage of the recruitment process, please let us know. We will work with you to understand how we can best support you.