Senior Wedding & Events Executive

Swinton Park Hotel; Masham; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Access to Country Club and Spa

50% discount on food and beverage (for

50% discount on spa days

Swinton Park Hotel stays for you and a

Job summary

Swinton Park Hotel is seeking a dedicated Weddings and Events Executive to lead sales, management and delivery of group events across the Swinton Estate. You will act as a primary client contact, support the Head of Sales with reporting and diary management, ensuring smooth planning from enquiry to post-event follow-up.

The role requires experience in coordinating weddings, strong organisation, and excellent communication.

Qualifications

• Proven experience coordinating events, with weddings as a focus.
• Highly organised with strong attention to detail and ability to multitask.
• Excellent verbal and written communication, with a warm and professional manner.
• Familiarity with event or property management systems (e.g. Rezlynx or similar).
• Proficiency in MS Office Suite.
• Calm and effective under pressure with strong problem-solving skills.

Responsibilities

• Coordinate group event enquiries and convert leads.
• Prepare accurate proposals, quotes, contracts, and invoices using the Estate’s Events Management System.
• Lead showrounds and client site visits presenting the Estate’s venues with confidence.
• Support revenue growth through upselling catering options and additional services.
• Maintain excellent client relationships to secure repeat business and referrals.
• Demonstrate a sales-focused attitude to secure key pieces of business for the Estate.
• Ensure bookings and payments are entered into the system and communications align with policy.
• Create detailed function sheets and communicate event details to internal departments.
• Attend events on-site to ensure client satisfaction and seamless delivery.
• Provide guidance and training to junior team members as needed.
• Uphold high service standards and maintain accurate client records and event documentation.
• Adhere to health, safety and grooming policies and procedures.

Skills

Event coordination

Wedding coordination

Client relations

MS Office

Tools

Rezlynx

Job description

Swinton Park Hotel is seeking a dedicated Weddings and Events Executive to lead sales, management and delivery of group events across the Swinton Estate. You will act as a primary client contact, support the Head of Sales with reporting and diary management, ensuring smooth planning from enquiry to post-event follow-up.

The role requires experience in coordinating weddings, strong organisation, and excellent communication.