Senior Trial Administrator

University Hospital Southampton NHS FT

Southampton

On-site

GBP 25,000 - 35,000

Full time

1 hour ago

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Benefits offered by this job

NHS discounts

35 days holiday (pro rata)

Pension scheme

Job summary

University Hospital Southampton NHS Foundation Trust is seeking a Senior Trial Administrator to support researchers, nurses and clinicians across a portfolio of studies at Southampton General Hospital.

You'll provide trial and data management support, handle regulatory paperwork, maintain ISF, and help monitor visits while coordinating with multidisciplinary teams.

The role is permanent with opportunities for development within a large teaching Trust.

Qualifications

Educated to A level or equivalent.
NVQ3 / Foundation degree in a health-related subject / equivalent knowledge.
Evidence of continuing professional development.

Responsibilities

Providing support for trials and research studies.
Administrative and data management support.
Assisting with trial paperwork including amendments and regulatory approvals.
Preparing documentation for monitoring visits and managing the ISF.
Updating trial databases including EDGE with patient data.
Supporting study feasibility and visit logistics.
Collaborating with multidisciplinary teams across the Trust.

Skills

NHS experience

Administrative experience

MS Word & Excel

Attention to detail

Organisational skills

Communication skills

Education

A level or equivalent

NVQ3 / Foundation degree (Health)

Tools

Microsoft Word

Microsoft Excel

Job description

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Job Title: Senior Trial Administrator

Contract Type: Permanent

Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.

Main duties of the job

This is an exciting opportunity to join our team at University Hospital Southampton, working in the Research Department as a Senior Trial Administrator

As part of our team you will be helping to support researchers, nurses and clinicians in the running of a large number of research studies based at Southampton General Hospital.

Working for our organisation

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

Detailed Job Description And Main Responsibilities

The successful candidate will be responsible for:

Providing support for trials and research studies.
Providing administrative and data management support.
Assisting and supporting research staff with accurate completion of trial paperwork including processing amendments and checking regulatory approvals.
Supporting the team in preparing documentation for monitoring visits including electronic ordering of medical records, arranging suitable meeting rooms and act as a liaison when monitors are on-site.
Managing the Investigator Site File (ISF) for allocated studies
Updating trial databases including EDGE with details of patients screened and recruited to trials/research and any other study information and documents that are required. Training will be provided where necessary.
Supporting local investigators with study set up. To meet with the Principal Investigator (PI) and study team to undertake study feasibility.
Assisting study team to plan study visit logistics and ensure that studies have all necessary resources.
Working alongside research teams to develop working relationships with other multi-disciplinary teams and areas of the Trust involved in clinical research activity.

Experience / Skills

Relevant experience in a NHS/health-related role.
Administrative experience
Understanding of Microsoft (including Word and Excel)
Ability to work under own initiative and independently without direct supervision.
Attention to detail
Able to prioritise tasks and work to a deadline
Good organisational skills
Able to work autonomously or as part of a team
Clear verbal communication
Ability to attend training courses and meetings on and off site.
Ability to work in a large busy open plan office.

Person specification

Qualifications / Training Required

Essential criteria

Educated to ‘A’ level or equivalent
NVQ3/foundation degree in a Health-related subject, or able to demonstrate equivalent level of knowledge, skills and understanding in R&D relevant to the role.
Evidence of continuing professional development

Desirable criteria