Senior Team Coordinator

Purcell; Greater London; Hybrid; GBP 42,000 - 58,000; Full time

Benefits offered by this job

agile, flexible and hybrid working

minimum 3 days in office

annual leave increasing with long服务

life assurance

study sponsorship with paid studyLeave

sabbaticals

employee assistance programme

season ticket loans

cycle to work scheme

virtual GP service

subscription fees

company day out

a volunteering scheme

enhanced learning & developmentOpportu

Job summary

Purcell in London is seeking a proactive Senior Team Coordinator to provide comprehensive support to Partners and architectural teams, ensuring smooth day-to-day operations across multiple projects. You will manage diaries, coordinate project documentation, and act as the backbone of administrative efficiency in a fast-paced, creative environment.

The role requires strong organisational skills, forward planning and a commercial mindset, with experience in document control and project

Qualifications

• Proven experience in a team coordinator or project administrator role.
• Document control proficiency using industry tools such as Aconex, CEMAR, Atvero or CMap PIM.
• Skilled in Adobe Creative Suite and compiling client reports.
• Proficient in CMap or similar project management tools and Microsoft Office Suite.
• Strong organisational skills with a flexible, self-directed approach.
• Excellent communication and stakeholder management across levels.
• Familiarity with architectural or design studio environments.

Responsibilities

• Diary and meeting coordination for Partners calendars and inboxes.
• Assist in preparing and distributing stage reports, presentations and outputs.
• Maintain up-to-date project records and documentation.
• Identify risks and implement quality control processes in projects.
• Update and monitor project timelines, milestones and resources in CMap.
• Support financial tracking and reporting as required.
• Organise and maintain project files within CDE.
• Coordinate onboarding and training logistics for new team members.
• Assist with travel arrangements, expenses and other operations.

Skills

Team coordination

Project administration

Document control

Adobe Creative Suite

CMap / project management tools

Microsoft Office

Attention to detail

Communication

Stakeholder management

Architectural/design studio experience

Tools

Aconex

CEMAR

Atvero

CMap PIM

Job description

We are seeking a proactive and highly organised Senior Team Coordinator to join our support team in our London studio. This pivotal role will provide comprehensive support to the Partners and their architectural teams, ensuring the smooth running of day-to-day operations across multiple projects. From managing diaries to coordinating project documentation, you'll be the backbone of administrative efficiency in a dynamic and creative environment.

Candidates should be organised, self-motivated, and commercially astute, with a strong focus on forward planning and an aptitude for finding solutions to any challenge.

Purcell is an award-winning employee-owned architectural and heritage consultancy practice with a commitment to quality, innovation, and diversity. We have staff of approximately 350 talented architects, designers, heritage consultants and surveyors across 14 offices, in the UK, Hong Kong and Australia. Proudly ranked No. 1 for Heritage in the World Architecture 100 for a fifth consecutive year.

Collaboration is central to our employee-ownership culture, providing opportunities to work on some of the finest buildings; from meticulous heritage and conservation schemes to bold contemporary design. We offer a rewarding and supportive environment for personal and professional development and our employee-owned ethos empowers everyone to use their voice. We believe in creating an equitable and inclusive culture, founded on our values, which celebrates knowledge sharing and our successes, to build an inspiring work environment.

It is our distinctive employee-owned working culture that has contributed to our status as a World Architecture Top 100 Practice, renowned for our excellence in architecture and heritage consultancy.

Our benefits package includes:

• agile, flexible and hybrid working
• (a minimum of 3 days in office, up to 2 days WFH)
• annual leave increasing with long service
• life assurance
• study sponsorship with paid study leave
• sabbaticals
• employee assistance programme
• season ticket loans
• cycle to work scheme
• virtual GP service
• subscription fees
• company day out
• a volunteering scheme
• enhanced learning & development opportunities

Your key responsibilities will be as below, but not limited to:

Diary & Meeting Coordination

• Manage Partners calendars and inboxes
• Schedule internal and external meetings, ensuring timely communication and follow-ups

Project Administration

• Assist in the preparation and distribution of stage reports, presentations, and other project outputs
• Maintain accurate and up-to-date project records and documentation
• Risk Management and quality control: Identify potential risks and challenges in project execution, work with the team to develop strategies to mitigate risks, proactively address issues that may arise, ensure standards are met through conducting quality assurance review, implement, and enforce quality control processes.

Project Management Support

• Update and monitor project timelines, milestones, and resource allocations in CMap
• Support financial tracking and reporting as required

Document & CDE Management

• Organise and maintain project files within Common Data Environment's (CDE's)
• Ensure version control and compliance with document protocols

Team Coordination

• Act as a central point of contact for administrative queries across architectural teams
• Support onboarding of new team members and coordinate training logistics

General Administrative Support

• Assist with travel arrangements, expenses, and other operational tasks

Skills and Qualifications:

• Proven experience in a team coordinator, project administrator, or similar support role
• Document control proficiency using Aconex, CEMAR, Atvero, or CMap PIM
• Skilled in Adobe Creative Suite and compiling client reports
• Proficient in CMap (or similar project management tools) and Microsoft Office Suite
• Strong organisational skills with a flexible, self-directed approach
• Excellent communication and stakeholder management across all levels
• High attention to detail, professional demeanour, and commercial awareness
• Familiarity with architectural or design studio environments

We are proud to foster a culture of kindness, respect, and authenticity, where everyone can thrive and bring their whole selves to work. We are proud to be part of the Disability Confident Scheme. If you require any reasonable adjustments during the process, please include them in your application, and someone from the people team will reach out to discuss your requirements.

As world leaders of Heritage and Conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.

We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.