Senior Secretariat Support

TN United Kingdom; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to support senior leadership meetings. This role involves managing logistics, producing high-quality meeting papers, and ensuring that governance processes are followed. The ideal candidate will have experience in a secretariat role, strong organisational skills, and the ability to thrive under pressure. Join a diverse team that values individuality and teamwork, and contribute to a culture that celebrates growth and professional development.

Qualifications

• Experience in a secretariat role with strong attention to detail.
• Ability to manage conflicting priorities and work effectively under pressure.

Responsibilities

• Provide administrative support for senior leadership meetings.
• Manage logistics for meetings and ensure accurate minutes are produced.

Skills

Organisational Skills

Attention to Detail

Multi-tasking

Meeting Minute Production

Flexibility

Job description

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Mazars is an engine for rapid and consistent career progression, offering individually designed career paths that help you pursue your interests, match your changing needs, and explore your true potential. We work with diverse, prestigious clients across a range of sectors and geographies, giving you the opportunity to constantly update and grow your skills for lifelong professional development.

About the team

Our Business Services team is a collective of creative, strategic, forward-thinking business enablers. Together the People & Culture, Marketing & Communications, IT, Operations, Finance and Quality & Risk Management teams make it their mission to ensure Mazars has the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.

The successful candidate will provide administrative support to senior leadership meetings, following a consistent approach, ensuring due process is followed, the Members' Agreement is adhered to.

About the role

• In your role you will work closely with the Head of Secretariat and other members of the team to provide a consistent service and manage the Executive and Senior Leadership meetings within Mazars UK, ensuring the Chairs and members are properly supported in their activities.
• Attend meetings as required and ensure they are properly recorded with minutes produced and finalised prior to being shared across various Boards or with the Regulator, as appropriate.
• Assist in the maintenance of an actions log, including following up on actions as appropriate, meeting and where needed, challenging senior leadership on outstanding actions.
• Manage logistics for meetings, scheduling meetings, confirming quoracy, ensuring attendees have the relevant information to attend.
• Assist in the production of high-quality papers for meetings, ensuring they are submitted in a timely manner in a standard format and ensuring that the relevant governance process is adhered to.

What are we looking for?

• Experience of working in a secretariat role
• Experience taking and producing succinct minutes
• Strong attention to detail, organisational and multi-tasking skills
• Flexible with the ability to work effectively under pressure and manage conflicting priorities

About Mazars

Mazars is a leading international professional services firm delivering exceptional quality in audit, accounting, tax, financial advisory, outsourcing and consulting.

We are one diverse, multicultural, multi-generational team with a huge sense of connection and belonging. This is a place where you can take ownership of your career, get involved, believe in yourself and put your ideas into action.

At Mazars, we celebrate individuality and thrive on teamwork. We give people the freedom to make a personal contribution to our shared purpose. We support one another to deliver quality, create change and make an impact so that everyone can reach their full potential.

Being inclusive is core to our culture at Mazars; we want to ensure everyone, whether in the recruitment process or beyond is fully supported to be their unique self. To read more about our approachclick here

Our aim is to make the recruitment process as accessible and inclusive as possible - please contact us to discuss any changes you may require so we can work with you to support you throughout your application