Senior Secretariat Support

TN United Kingdom; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Support professional to join their dynamic Business Services team. This role offers the opportunity to provide essential support to senior leadership, ensuring effective meeting logistics and accurate minute-taking. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and the ability to manage multiple priorities. Join a diverse and inclusive team that values personal contributions and fosters career growth, while working with prestigious clients across various sectors.

Qualifications

• Experience in a secretariat or similar administrative role.
• Proven ability to take and produce succinct, accurate minutes.

Responsibilities

• Provide administrative support to senior leadership meetings.
• Record minutes accurately and distribute them to stakeholders.
• Manage logistics for meetings, including scheduling and confirmations.

Skills

Administrative Support

Minute Taking

Attention to Detail

Organization Skills

Multi-tasking

Flexibility

Job description

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Mazars is an engine for rapid and consistent career progression, offering individually designed career paths that help you pursue your interests, match your changing needs, and explore your true potential. We work with diverse, prestigious clients across a range of sectors and geographies, giving you the opportunity to constantly update and grow your skills for lifelong professional development.

About the team

Our Business Services team is a collective of creative, strategic, forward-thinking business enablers. Together, the People & Culture, Marketing & Communications, IT, Operations, Finance, and Quality & Risk Management teams make it their mission to ensure Mazars has the right tools, technology, strategies, and services in place to deliver exceptional client service and future-proof our growing business.

About the role

1. Provide administrative support to senior leadership meetings, ensuring a consistent approach, adherence to due process, and compliance with the Members' Agreement.
2. Attend meetings as required, record minutes accurately, and distribute them to relevant stakeholders.
3. Maintain an actions log, follow up on outstanding actions, and challenge senior leadership when necessary.
4. Manage logistics for meetings, including scheduling, confirming quoracy, and providing relevant information to attendees.
5. Assist in producing high-quality meeting papers, ensuring timely submission and adherence to governance processes.

What are we looking for?

• Experience in a secretariat or similar administrative role.
• Proven ability to take and produce succinct, accurate minutes.
• Strong attention to detail, organization, and multi-tasking skills.
• Flexibility and ability to work effectively under pressure, managing conflicting priorities.

About Mazars

Mazars is a leading international professional services firm delivering audit, accounting, tax, financial advisory, outsourcing, and consulting services.

We are a diverse, multicultural, multi-generational team that values connection and belonging. We encourage ownership of your career, involvement, self-belief, and idea implementation.

At Mazars, we celebrate individuality, thrive on teamwork, and support personal contributions towards our shared purpose. We foster an inclusive environment where everyone can reach their full potential.

We are committed to accessibility and inclusion in our recruitment process. Please contact us to discuss any accommodations you may need during your application process.