Senior School Administrator – Birmingham Law School – 10256 – Grade 5

The University of Birmingham; Birmingham; In loco; GBP 30.000 - 32.000; Tempo pieno

Vantaggi offerti da questo lavoro

40 days paid holiday

One paid volunteering day a year

Pension scheme

Three day nurseries (high quality)

Descrizione del lavoro

The University of Birmingham is seeking a Senior Administrator for the Birmingham Law School to provide support for a broad range of administrative duties and potentially supervise other staff. The role may involve working in different areas of the department or university to flexibly use resources.

You will manage complex diary planning, inbox tasks, and contribute to wider university projects with a focus on accuracy and timely reporting.

Competenze

• Senior Administrators may work in HR, Finance and School/College Hubs.
• You will manage complex diary management and meetings up to 6–12 months ahead.

Mansioni

• Deal with complex systems and procedures; provide advice on responses to complex queries.
• Exercise judgment on queries and work direction within manager's parameters.
• Undertake complex diary management and meeting planning 6–12 months ahead.
• Proactive inbox management; make decisions on behalf of others where appropriate.
• Line manage staff if in supervisory role; otherwise coach team members.
• Maintain high-level relationships with stakeholders; disseminate information as appropriate.
• Organise events: venue, invitations, refreshments, liaising with speakers, bookings, reporting.

Descrizione del lavoro

Position Details

School or Department:Birmingham Law School

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £30,062 to £31,900, with potential progression once in post to £35,883 Grade:

Full Time, Fixed Term contract up to 30 September 2027

Closing date: 8 November 2026

This role is also open as an internal secondment opportunity which would need to be agreed by your current line manager.

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, andweare equally proud to be recognised as a leading global university.We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here todevelopthrough our sector-leading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full potential.With almost 5,000professionalservices jobs in a wide-range of functionsin Edgbaston andin our campus inDubai, there are plenty of opportunities foryou to be able to develop yourcareer at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are,and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and, depending on the role, we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible working.In addition, you will receive a generous package of benefits including 40 dayspaid holidaya year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.On campus we have a state-of-the-art sports centre with pool, shops,places to eat and drink,our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the Universityof Birmingham

Background

Birmingham Law School (BLS) is one of five Schools in the College of Arts and Law with almost 2,000 students and around 100 staff.

People are at the heart of what we are and do. We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are,and how we work.

Role Summary

As a senior administrator within a team/department you will provide support for a broad range of administrative duties, some of which may be complex.You may also be responsible for managing other staff or for supporting colleagues and sharing knowledge. You will be able to use your wide range of skills, both technical and administrative, and have the opportunity to lead on specific tasks within a team. In order to flexibly use resource you may be given the opportunity to work in different areas of the department or wider University.

Senior Administrators may work in any area of the University; with large groupings in HR, Finance, and School/College Hubs.

Main Duties

• You will be able to deal with complex systems and procedures and will be expected to offer advice on these, including deciding on the response to more complex queries.

• You will be expected to exercise your judgment on the answer to queries or on the direction of work within parameters set by your manager. On a day to day basis, you will be expected to resolve more complex queries without necessarily referring to your manager.

• Undertake complex diary management and meeting planning, usually 6-12 months ahead, making decisions on the best use of time. This will require you to understand the priorities and deadlines you and your manager(s) are working to and will involve developing relationships across the University and beyond.

• Proactive inbox management, with confidence to make decisions on behalf of others where appropriate.

• If you have a supervisory role, you will line manage your staff taking responsibility for co-ordinating and prioritising the work of others.If not in a supervisory role you will still be expected to act as a role model and coach members of the team.

• Maintain high profile working relationships with key stakeholders on your own initiative, fielding enquiries and ensuring that appropriate information is disseminated to stakeholders as appropriate.

• You may be involved in organising events including booking a venue, sending invitations, arranging refreshments, liaising with speakers, manage bookings, co-ordination of colleagues, advertising, collating feedback and reporting back.

• Will manage some smaller projects on own initiative, but will also carry out desk research and source data from internal and external sources in order to contribute to wider projects.

• You will be expected to use a variety of complex University systems and processes to research, analyst and interpret complex data, producing bespoke reports as required..