Senior Research Administrator - Research & Innovation

NHS National Services Scotland; Glasgow; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

NHS Pension Scheme

Cycle to Work Scheme

Study bursaries

Learning opportunities

Flexible working options

NHS discounts

Job summary

NHS Greater Glasgow and Clyde seeks an experienced Research & Innovation Administrative Assistant to support two Research Coordinators in the Sponsor Team. You will manage admin systems, submissions, governance, and communications with researchers across NHS NHSGGC institutions.

Fixed-term 2 years at Gartnavel General Hospital, 36 hours Mon-Fri with flexible working. Visa sponsorship may be considered; right to work must be stated.

Qualifications

• Educated to degree level in Business Administration, Biomedical Science, Biological Science, Nursing, Social Science or equivalent experience.
• Demonstrable experience of research administration within NHS, HEI, or equivalent environment.
• Good understanding of research methodologies and terminology.
• Knowledge of NHS administrative and governance systems.
• Experience working within a clinical research or healthcare environment.
• Excellent written, verbal and interpersonal communication skills.
• Strong organisational skills with the ability to prioritise workloads and manage multiple tasks.
• Excellent IT skills, including Word, Excel, PowerPoint, Outlook and internet-based systems.
• Experience developing and maintaining office systems and administrative processes.
• Ability to work independently and in a multidisciplinary team.
• Ability to work under pressure and manage competing priorities.
• Experience building productive stakeholder relationships.
• Evidence of continuing professional development.
• Strong time management, planning and organisational skills.
• Ability to contribute to service improvement and organisational change.
• Awareness of confidentiality and governance in research.

Responsibilities

• The post holder will develop and maintain effective administrative systems to support NHSGGC Sponsored research activity.
• Coordinate document submissions, track approvals and timelines, guide researchers through sponsor processes.
• Liaise with Pharmacy, Nursing, Finance, Imaging and Tissue Services to facilitate study delivery.
• Maintain records and diaries, build relationships with universities and NHS RD offices.
• Support Sponsor Team in monitoring priorities, deadlines, and ensure researchers are informed during approvals.

Skills

Degree in Admin/Science

Research administration experience

Governance knowledge

Excellent communication

IT skills: MS Word/Excel/PowerPoint/On

Independent & team work

Time management

Confidentiality awareness

Education

Degree in relevant field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Internet-based systems

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

We are seeking an experienced and highly organised Research & Innovation Administrative Assistant to provide comprehensive administrative support to two Research Co-ordinators within the NHS Greater Glasgow & Clyde Sponsor Team. The post holder will support Glasgow-led research studies and the approval of a diverse portfolio of research projects, acting as a key point of contact for researchers ranging from students to Consultant level staff. The role involves coordinating research administration processes, supporting governance requirements, managing document submissions, and assisting with the delivery of high-quality research across NHS Greater Glasgow & Clyde.

NHS Greater Glasgow and Clyde (NHSGGC) may be able to provide visa sponsorship for certain roles, subject to the post meeting the relevant eligibility criteria. Sponsorship is not guaranteed and will be determined on a case-by-case basis following interview and during the pre-employment verification process. Applicants must state their current right to work in their application.

Please see below for more details:

Skilled Worker visa and Health and Care Worker visa

Duration, Location, and Working Pattern:

Fixed Term Role - 2 Years

Gartnavel General Hospital

36 Hours - Monday to Friday (Flexible Working)

Key responsibilities:

The post holder will develop and maintain effective administrative systems to support NHS Greater Glasgow & Clyde Sponsored and Co-Sponsored research activity, ensuring compliance with regulatory and governance requirements. They will coordinate document submissions, track research approvals and timelines, and guide researchers through the Sponsor and Research & Innovation review processes. The role includes liaising with internal support departments such as Pharmacy, Nursing, Finance, Imaging and Tissue Services to facilitate study delivery, managing communications with researchers, maintaining records and diaries, and building effective working relationships with partner organisations including universities, research teams and other NHS Research & Development offices. The post holder will also support the Sponsor Team in monitoring priorities, managing deadlines, and ensuring researchers remain informed throughout the approval process.

Knowledge, training, qualifications and/or experience required to do the job:

• Educated to degree level in Business Administration, Biomedical Science, Biological Science, Nursing, Social Science or equivalent experience.
• Demonstrable experience of research administration within the NHS, Higher Education Institution (HEI) sector, or equivalent environment.
• Good understanding of research methodologies and research terminology.
• Knowledge of NHS administrative and governance systems.
• Experience working within a clinical research or healthcare environment.
• Excellent written, verbal and interpersonal communication skills.
• Strong organisational skills with the ability to prioritise workloads and manage multiple tasks effectively.
• Excellent IT skills, including Microsoft Word, Excel, PowerPoint, Outlook and internet-based systems.
• Experience developing and maintaining office systems and administrative processes.
• Ability to work effectively both independently and as part of a multidisciplinary team.
• Ability to work under pressure and manage competing priorities within a busy environment.
• Experience building and maintaining productive working relationships with a range of stakeholders.
• Evidence of continuing professional development.
• Strong time management, planning and organisational skills.
• Ability to contribute to service improvement and support organisational change.
• Awareness of confidentiality, governance requirements and professional sensitivities within a research environment.

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact: Dr Louise Ner, Research Co-Ordinator, 07577440476, [e-mail]

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

NHS Greater Glasgow and Clyde recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as various, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.