Senior Proposals Coordinator

Morris & Spottiswood; Livingston; Hybrid; GBP 42,000 - 65,000; Full time

Job summary

Morris & Spottiswood in Livingston, Scotland, is seeking a Senior Proposals Coordinator to drive growth across public and private sector bids. You will coordinate with the Livingston Senior Leadership Team, service leads, operations teams and SMEs to shape compelling, compliant submissions that communicate our capabilities, value and differentiation.

The role focuses on leading bid plans, improving content and processes, maintaining a bid library, and supporting client interviews and

Qualifications

• 5+ years experience in proposals/bid roles within construction or related fields.
• Knowledge of building services or MEP.
• Experience with framework-led procurement in public or private sectors.
• Strong writing, editing and verbal communication skills.
• Excellent organisation with ability to manage multiple deadlines and stakeholders.
• High attention to detail with focus on quality, compliance and presentation.

Responsibilities

• Lead PQQs, tenders, framework submissions and client-specific proposals.
• Work with senior leaders, service leads, operations teams and SMEs to gather and shape content.
• Write clear, persuasive responses tailored to client priorities and scoring criteria.
• Lead bid plans, review cycles, governance requirements and submission deadlines.
• Maintain and improve bid library, including service methodologies, case studies, CVs, value propositions and capability statements.
• Support client interviews, presentations, clarification responses and marketing collateral.
• Lead services-led accreditations, evidence and compliance content with HSQE and wider teams.
• Share best practice across the Group Proposals function and support continuous improvement in bid quality and efficiency.

Skills

Bid management

Content development

Stakeholder engagement

Proposals writing

MS Office

Adobe InDesign

Attention to detail

Tools

Adobe InDesign

MS Office

Job description

Senior Proposals Coordinator

Morris & Spottiswood Livingston, Scotland, United Kingdom

About this position

Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management and construction services in the UK. A family firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers. Morris & Spottiswood is part of the Morris and Spottiswood Group, made up of 8 businesses.

The role

We are looking for a Senior Proposals Coordinator to help drive growth across a range of sectors and M&E services. From planning and design to installation – and everything in between - delivering across the life of a project. The Senior Proposals Coordinator is a key work‑winning role, supporting bids, frameworks, tenders and client proposals across public and private sector opportunities.

Working closely with the Livingston Senior Leadership Team, operational leads and the wider Group Proposals function, you will coordinate compelling, compliant submissions that clearly communicate our service capability, value and differentiation.

The opportunity

This role is ideal for an experienced bid or proposals professional who enjoys working with operational teams, shaping high‑quality written responses and improving bid content, processes and outcomes.

What you’ll be doing

• Lead PQQs, tenders, framework submissions and client‑specific proposals.
• Work with senior leaders, service leads, operations teams and subject matter experts to gather and shape content.
• Write clear, persuasive responses tailored to client priorities, scoring criteria and service outcomes.
• Leading bid plans, review cycles, governance requirements and submission deadlines.
• Maintain and improve bid library, including service methodologies, case studies, CVs, value propositions and capability statements.
• Support client interviews, presentations, clarification responses and marketing collateral.
• Lead services‑led accreditations, evidence and compliance content with HSQE and wider teams.
• Share best practice across the Group Proposals function and support continuous improvement in bid quality and efficiency.

What we’re looking for

• At least 5 years Experience in a proposals, bid or work‑winning role within construction, building services, engineering, FM or a related environment.
• Knowledge of building services, MEP or services contracts.
• Experience of framework‑led procurement in the public and/or private sectors.
• Strong writing, editing and verbal communication skills.
• Excellent organisation skills, with the ability to manage multiple deadlines and stakeholders.
• High attention to detail, with a strong focus on quality, compliance and presentation.
• Confidence using Microsoft Office; knowledge of Adobe Creative Suite, particularly InDesign, is essential.

You’ll be someone who is

• Collaborative, proactive and relationship‑focused.
• Commercially aware and client‑focused.
• Resilient under pressure and comfortable working to tight deadlines.
• Committed to continuous improvement and sharing best practice.

You’ll join a supportive, values‑led business where people are encouraged to contribute, develop and make a real impact. Hybrid working is available, and you’ll work closely with experienced colleagues across our groups.

Valuing People at Morris & Spottiswood

Morris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

One of our core values is to ‘Value People’. We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front‑of‑mind.

Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education.

As part of our recruitment process, we may share your personal information with Cifas, a fraud prevention agency, toassistwith the prevention and detection of fraud or other unlawful conduct and to verify your identity. If fraudulent or unlawful activity isidentified,you could be refused certain services oremploymentanditmayimpactyour application.Further information about how your data will be used by us and Cifas, and your data protection rights, is available at[https://www.cifas.org.uk/fpn].