Senior Project Coordinator

Katie Bard; West Midlands; On-site; GBP 35,000 - 55,000; Full time

Job summary

Katie Bard is recruiting a Senior Project Coordinator – Acquisitions & Integration for a rapidly scaling professional services business in the West Midlands. You will coordinate multiple workstreams across the organisation, ensuring integration programmes stay on track and well-documented.

You will own project coordination from pre-completion through Day One and beyond, maintaining plans, RAID logs, trackers and progress reports while engaging senior stakeholders with clear communication.

Qualifications

• Experience in project coordination or PMO support.
• Experience across multiple concurrent projects or workstreams.
• Strong organisation, analytical and problem-solving skills.
• Confidence communicating with and following up senior stakeholders.
• Experience maintaining project plans, RAID logs, trackers and management reports.
• Strong Excel, PowerPoint and general systems capability.
• Excellent attention to detail and written communication skills.
• Discretion handling commercially sensitive information.
• Exposure to acquisitions or organisational change is valuable.

Responsibilities

• Coordinate acquisition activity from pre-completion to Day One and beyond.
• Maintain project plans, milestones, RAID logs, action trackers and decision records.
• Coordinate workstreams across People, Finance, IT, Risk, Operations and Business Development.
• Prepare project meetings, agendas, papers and progress reports.
• Follow up actions and challenging incomplete information or missed deadlines.
• Monitor risks, dependencies and potential areas of slippage.
• Gather and analyse information to support senior-management reporting.
• Maintain accurate and confidential project documentation.
• Support the development of PMO dashboards, templates and working practices.
• Take responsibility for defined projects or workstreams as the role develops.

Skills

Project coordination

PMO support

Business transformation

Stakeholder management

Advanced Excel

PowerPoint

Tools

Excel

PowerPoint

Job description

Senior Project Coordinator – Acquisitions & Integration

We are recruiting for a rapidly scaling, private equity-backed professional services business with an active acquisition and transformation programme.

Working alongside the Head of Integration and PMO Manager, you will coordinate projects across the business, helping to ensure acquisition integrations and strategic change programmes remain organised, visible and on track.

This is not a purely administrative role. You will take ownership of project coordination, maintain momentum across multiple workstreams and work confidently with stakeholders throughout the organisation.

The role will entail:

• Coordinating acquisition activity from pre-completion and Day One through to longer-term integration.
• Maintaining project plans, milestones, RAID logs, action trackers and decision records.
• Coordinating workstreams across People, Finance, IT, Risk, Operations and Business Development.
• Preparing project meetings, agendas, papers and progress reports.
• Following up actions and constructively challenging incomplete information or missed deadlines.
• Monitoring risks, dependencies and potential areas of slippage.
• Gathering and analysing information to support senior-management reporting.
• Maintaining accurate and confidential project documentation.
• Supporting the development of PMO dashboards, templates and working practices.
• Taking responsibility for defined projects or workstreams as the role develops.

Applicants must have:

• Previous experience in project coordination, PMO support, business transformation or integration.
• Experience working across several concurrent projects or workstreams.
• Strong organisation, analytical and problem-solving skills.
• Confidence communicating with and following up senior stakeholders.
• Experience maintaining project plans, RAID logs, trackers and management reports.
• Strong Excel, PowerPoint and general systems capability.
• Excellent attention to detail and written communication skills.
• The judgement and discretion to handle commercially sensitive information.
• Experience within legal, financial services or another regulated professional-services environment would be highly desirable.
• Exposure to acquisitions, integrations or organisational change would be particularly valuable.

This opportunity would suit an experienced Project Coordinator who is ready to take on greater ownership and gain significant exposure to acquisitions, integration and business-wide transformation.

Regular presence in the West Midlands office will be required, so candidates must live within a practical commuting distance.