Headteachers Personal Assistant

ContinU Plus Academy; Kidderminster; On-site; GBP 18,000 - 24,000; Part time

Job summary

ContinU Plus Academy is seeking a Personal Assistant to the Headteacher to manage day-to-day tasks with discretion and professionalism.

The role is part-time (0.6 FTE) during term-time, with flexibility for additional hours for meetings. You will handle diary coordination, correspondence, minutes, and HR documentation, ensuring the Headteacher is well prepared for all engagements.

Qualifications

• Experience as a Personal Assistant, ideally in education or corporate environments.
• High level of diplomacy and confidentiality is essential.
• Excellent attention to detail in admin tasks and records.
• Ability to be flexible with working hours, including evenings for meetings.
• DBS Enhanced disclosure or willingness to obtain one.

Responsibilities

• Provide confidential Personal Assistant support to the Headteacher.
• Manage and coordinate the Headteacher's diary and meetings.
• Note and coordinate follow-up actions from meetings and correspondence.
• Maintain and devise office systems including data management and filing.
• Screen calls and enquiries and handle them when appropriate.
• Meet and greet visitors at all levels of seniority.
• Carry out background research and present findings.
• Organise and attend meetings and prepare the Headteacher for them.
• Draft memorandums, letters and reports for approval.
• Manage Headteacher's correspondence, including email.
• Take minutes of leadership, premises, and governing body meetings and publish promptly.
• Be responsible for HR documentation and staff files.

Skills

Personal Assistant experience

Diplomacy

Confidentiality

Attention to detail

Flexibility with hours

Job description

We are currently looking to recruit a personal assistant to the Head to support manage and assist her day to day tasks,

• Providing a confidential Personal Assistant support service to the Headteacher
• To manage and co-ordinate the Headteacher's diary and organise meetings, as appropriate
• To note and coordinate the Headteacher's follow-up actions at the end of key meetings and from correspondence.
• Maintain and devise office systems, including data management and filing.
• Screen phone calls, enquiries and requests, and handle them when appropriate.
• Meet and greet visitors at all levels of seniority
• Carry out background research and present findings.
• Organise and attend meetings and ensure the head is well prepared for meetings.
• To draft memorandums, letters and reports for the Headteacher's approval.
• To manage Headteacher's correspondence, including email.
• To take minutes of meetings for example leadership meetings, premises meetings and governing body committee meetings, and publish those minutes in a timely fashion.
• To be responsible for HR documentation and the upkeep of staff files
• General administration as required

The Headteacher is looking for a PA with a professional and adaptable approach and the ability to be flexible according to the needs of the school. Your role will include a variety of administration and management tasks and you should have a highly professional approach at all times.

The Headteacher is seeking a PA with previous experience in a similar role whether in education or a corporate/commercial environment. This is a part time (0.6fte), term-time role although there will be a requirement to be flexible with hours as you will be required to work later some evenings for meetings etc. There should also be a willingness to train to become Clerk to governors, an additional time commitment to be discussed at interview.

• Previous Personal Assistant experience
• A high level of diplomacy and confidentiality
• Excellent attention to detail
• The ability to be flexible with working hours
• A DBS Enhanced disclosure or be prepared to obtain one