Senior Payroll Specialist

Veeva Systems, Inc.; Greater London; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

A leading life sciences technology company seeks a Payroll Specialist to manage multi-country payroll across Europe. The ideal candidate will have over 4 years of experience in payroll processing, expertise in EU tax regulations, and proficiency with advanced Microsoft Excel. You will be responsible for ensuring accuracy and compliance while delivering outstanding service to employees. This role offers opportunities to work on payroll system projects and drive operational excellence within a collaborative team environment.

Benefits

Private Medical Insurance

Health Cash Plan

Life Insurance

Income Protection

Pension Plan

Qualifications

• 4+ years of experience in multi-country payroll processing within the EU.
• Proven ability to manage complex payroll system projects.
• Strong understanding of EU payroll tax regulations.
• Experience with Microsoft Office, especially Excel.

Responsibilities

• Manage end-to-end payroll for various European countries.
• Audit payroll data for compliance and accuracy.
• Lead payroll system projects and improvements.
• Provide excellent customer service regarding payroll inquiries.

Skills

Analytical aptitude

Excellent communication skills

Proficient in Microsoft Excel

Attention to detail

Problem-solving abilities

Education

IPASS Certified Payroll Specialist qualification or equivalent

Tools

Alteryx

Power BI

Job description

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

The Payroll Specialist leads continuous improvement projects to drive efficiency and accuracy. This role is responsible for the end-to-end processing of multi-country payroll across Europe, ensuring strict legal compliance, and is tasked with delivering exceptional customer service to all employees and internal stakeholders.

What You'll Do

• Manage and execute the end-to-end payroll process for several European countries, ensuring accuracy and timeliness across all pay cycles (on-cycle and off-cycle)
• Apply a strong analytical aptitude to audit and validate complex payroll data against source files, ensuring complete accuracy and compliance before final approval
• Utilize proficiency in advanced Microsoft Excel functions (formulas and data analysis) to reconcile payroll inputs and troubleshoot discrepancies
• Lead and actively participate in payroll system projects (e.g., implementations, migrations, upgrades), ensuring strict adherence to project timelines and deliverables
• Develop and maintain comprehensive workflow documentation, conduct rigorous system testing, and successfully implement new processes and changes to optimize the payroll function
• Drive the operational excellence initiative, ensuring successful execution and regional adoption to enhance efficiency and compliance
• Consistently deliver brilliant customer service by acting as the primary point of contact for complex payroll, tax, and benefits inquiries, ensuring prompt resolution and clear communication
• Partner with internal stakeholders (HR, Finance, and Employee Success) and external service providers to deliver expert advisory support on complex compliance and payroll matters, ensuring data accuracy and proper employee classification
• Maintain up-to-date knowledge of EU payroll tax regulations and compliance standards

Requirements

• 4+ years of progressive professional experience processing payroll in a fast-paced, multi-national environment, with a proven track record handling multiple countries within the EU
• Must have established experience leading or actively participating in complex payroll system projects, e.g. implementation of payroll vendors
• Proven capability to drive operational excellence initiatives ensuring successful execution and adoption across a regional team
• Strong knowledge of EU payroll tax regulations, social contributions, and statutory compliance requirements
• Ability to work independently, manage competing priorities, and meet strict deadlines in a dynamic business environment
• Excellent verbal and written communication skills in English to effectively collaborate with internal and external partners
• Proficient working knowledge of Microsoft Office products with advanced Microsoft Excel functions
• Attributes:
• Outstanding attention to detail, organization and personal quality control
• Excellent problem-solving abilities. Takes initiative and can identify discrepancies, troubleshoot issues, and implement effective solutions
• Proactive and collaborative. Demonstrated ability to work both independently and as part of a high-performing team
• Impeccable integrity and ethical standards

Nice to Have

• IPASS Certified Payroll Specialist qualification (or a recognized country-equivalent certification in payroll management or tax law)
• Experienced in collaborating with IT to manage payroll system design, secure data transfers, and API integrations
• Proven experience utilizing automation tools (e.g. Alteryx, Power BI)

Perks & Benefits

• Private Medical Insurance
• Health Cash Plan
• Life Insurance
• Income Protection
• Pension Plan

Holiday Notice: Veeva will be closed from December 23, 2025, through January 1, 2026. Normal operations will resume on Friday, January 2, 2026

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

As an equal opportunity employer, Veeva is committed to fostering a culture of inclusion and growing a diverse workforce. Diversity makes us stronger. It comes in many forms. Gender, race, ethnicity, religion, politics, sexual orientation, age, disability and life experience shape us all into unique individuals. We value people for the individuals they are and the contributions they can bring to our teams.

If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [e-mail].