Senior PA/Administrator (Maternity cover - 12 month FTC)

Buzzacott; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive and detail-oriented Administrator to support their Business Services and Business Tax teams. This role involves providing essential administrative assistance, managing diaries, and producing reports, ensuring smooth operations within a dynamic professional services environment. The ideal candidate will possess strong organisational skills and a knack for communication, thriving in a collaborative atmosphere. If you're looking to grow your career in a supportive team while making a real impact, this opportunity could be the perfect fit for you.

Qualifications

• 5 GCSEs including English and Maths at Level 5/grade B or equivalent.
• Previous experience as an Administrator and PA is essential.

Responsibilities

• Provide daily administrative support to the Business Services and Business Tax Teams.
• Assist with the organisation of team meetings and social events.

Skills

Attention to detail

Organisational skills

Interpersonal communication

Typing speed (50wpm)

Good use of English grammar

Proactive initiative

Flexibility

Ability to develop professional relationships

Education

5 GCSEs including English and Maths at Level 5/grade B

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

Buzzacott is a passionately independent and growing professional services firm. We are based in the City of London, with a satellite office in Hong Kong. We are partner led and focused on people – our team and our clients. We combine market leading sector expertise and excellent service capability to provide exceptional service in our chosen markets.

Team Overview

This role will predominately provide support to our Business Services team, but will also support the Business Tax team, enabling exposure to both specialisms within Buzzacott.

Our Business Services team is one of Buzzacott’s largest teams providing specialist support to a range of businesses and charities. They provide the full complement of outsourced services including management accounting, VAT, payroll, company secretarial, HR and regulatory reporting.

Our Business Tax team provides a wide range of compliance and advisory services to clients in diverse sectors including finance, retail, property, construction, technology and media. The tax landscape is constantly changing, and our clients rely on us to tackle complex problems and support them through any changes that will impact their business.

Role Overview

To provide daily, flexible, proactive administrative support to all members of the Business Services and Business Tax Teams.

Duties and Responsibilities

• Assist the Senior Manager (Administration) to provide administrative support to all relevant teams.
• Provide secretarial/PA support to assigned team Partners, Directors and members.
• Sort and distribute post to Partners, Directors and team members.
• Proactively manage Partner and Director diaries.
• Take clear and sufficiently detailed telephone and other messages in the absence or unavailability of the Administrators, Partners or Managers and ensure that such messages are passed on promptly.
• Produce accounts and management reports, including financial statements, in a timely manner.
• Take responsibility for raising bills, as and when required.
• Assist with the organisation of team meetings and social events.
• Assist with the production of any marketing related material and the organisation of events in conjunction with the Marketing Team.
• Provide cover in the absence of other team administrators.
• Take a proactive role in the management of team processes, providing feedback as required.
• Produce documents from handwritten notes in the style and layout required by the author.
• Respect and maintain the confidentiality of the processed material and ensure that any regulations concerning security or confidentiality (such as safeguarding passwords) are complied with.
• Take an interest in the operation of the Business Services and Business Tax teams so that you are aware of current work.
• Organise, attend, and minute various internal management meetings.
• Assist with the iXBRL tagging process ensuring that all accounts have been tagged.

Skills and Experience

• 5 GCSEs including English and Maths at Level 5/grade B, or equivalent
• Previous experience as an Administrator and PA
• Type at a speed of 50wpm, but accuracy is more important
• Good use of English grammar
• Attention to detail
• Strong organisational skills; experience in developing presentations for team members; excellent interpersonal communication skills in order to liaise with people at all levels
• Experience working in a professional services firm is preferred
• Advanced MS Office, including Intermediate Excel, PowerPoint and Outlook
• Team player; works well under pressure; proactive; quick learner; flexible; approachable
• Able to communicate succinctly, both verbally and in writing
• Proactive with the ability to work on own initiative, but also as part of team
• Ability to develop professional relationships, be approachable, flexible and diplomatic