Personal Assistant - 12 Month FTC / Secondment

BDO; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

BDO, a leading accountancy and business advisory firm, is seeking an Administrative Support professional to join their Audit Quality Department. This role involves providing PA support to partners and managing various administrative tasks, ensuring smooth operations within the team. The ideal candidate will have excellent communication skills, strong organizational abilities, and experience in office administration. Join BDO and contribute to supporting entrepreneurial businesses across the UK.

Qualifications

• Previous experience in office/administration services.
• Excellent knowledge of Microsoft packages, especially Excel.
• Flexible and able to adjust quickly to changing priorities.

Responsibilities

• Maintain and coordinate diaries of 3 Partners and team leaders.
• Arrange travel and manage expenses for partners.
• Provide dedicated admin for two sub-teams, including updating trackers.

Skills

Organisational skills

Attention to detail

Excellent communication skills

Strong team worker

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft OneNote

Workday

Job description

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy – and directly advise the owners and management teams leading them.

We’ll broaden your horizons

Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment – and plenty of variety to keep you on your toes. Want to play your part in our international operation?

We’ll help you succeed

Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.

You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.

You will join the AQD operations team to assist with the provision of an efficient, effective, and professional administrative support service to the Audit Quality Department.

The role will focus on providing PA support to 3 partners as well as dedicated administration for two sub-teams within AQD. You will also assist with the operational needs for the whole department and will include day-to-day tasks, project work and ad hoc requests.

In this role you will be expected to build a strong, direct working relationship with senior members of AQD as well as the wider administration team, to ensure the smooth running of the department. You will report directly to a senior administrator/PA and ultimately be reporting to the Operations Manager.

You will be expected to operate with the highest integrity given the sensitive nature of information that you will come across through your work.

RESPONSIBILITIES:

• Maintain and co-ordinate diaries of 3 Partners and team leaders as required as well as providing an effective time management approach
• Arranging travel, managing expenses etc for partners
• Responsible for dedicated admin for two sub teams including updating trackers, team management and monitoring of project plans and general day-to-day requests of all team members including booking meetings and rooms
• Creating and maintaining rotas for team helplines
• Responsible for a range of administrative and operational duties including across the directorate and also providing PA and admin cover
• Action ad-hoc requests in a timely, effective, and prioritised approach
• Continuously review and assess current processes and procedures, feeding back any suggestions to the team
• Work closely with the AQD operations team to support local management and ensuring the smooth and efficient operation of the department

REQUIREMENTS:

• Previous experience of office/administration services assistant
• Previous experience of Workday ideal but not essential
• Excellent knowledge of all Microsoft packages, especially Excel (intermediate knowledge an advantage) PowerPoint, OneNote
• Strong team worker
• Organisational skills
• Attention to detail
• Accurate keyboard skills
• Excellent communication skills, both written and oral
• Be flexible and able to adjust quickly when priorities change
• Ability to work in a busy environment, meet deadlines, and to respond quickly

You will be an excellent communicator, an organised and efficient team player. You will have a flexible approach to involvement in different projects.You will have the ability to communicate well with all levels across the firm and with interested stakeholders.

You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to our business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand.

At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.

We’re in it together

Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs.

Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work.

We know that collaboration is the key to creating value and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO.

We’re looking forward to the future

At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions.

We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better.

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