Senior Marine Personnel Officer

Anglo-Eastern Ship Management; Glasgow; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Global company with family feel

Mentorship and career development

Competitive compensation and benefits

Job summary

Anglo-Eastern Ship Management is seeking a Senior Marine Personnel Officer to coordinate sea staff recruitment, deployment and payroll while ensuring compliance with STCW and client requirements.

You will liaise with clients, technical managers and Manning agents, maintain crew lists, and support budgets and monthly reporting while upholding safety and company policies.

Qualifications

• 4-year course graduate in business or maritime preferred.
• At least 3 years' experience in a reputable cruise manning company.
• Experience of crewing in cruise industry and STCW documentation.
• Fair knowledge in accounting, budgets and OPEXs.

Responsibilities

• Act as first point of contact for personnel-related matters and queries.
• Ensure vessels are manned by qualified personnel per Safe Manning, STCW and Client/Company policies.
• Follow documents check process and recruitment procedures as defined in Marine HR Manual.
• Input and update crewing system and personnel files; maintain payroll records.
• Collate performance appraisal reports and support training needs.
• Promote and comply with Safety and Environmental Policy; attend meetings as required.

Skills

Crew management

STCW knowledge

Payroll processing

Budgeting

HR administration

Education

4-year degree in business or maritime

Job description

To arrange and coordinate all aspects relative to sea staff being employed, paid, appointed, joining and leaving Company vessels, all in accordance with the company Quality Management System and associated work processes and client specific requirements.

Roles and Responsibilities

• Acting as a first point of contact for all personnel-related matters and queries for personnel placed on vessels under your responsibility.
• Ensuring vessels are manned by suitably experienced and qualified personnel as per Safe Manning, STCW and Flag Certification requirements, within budget and whilst adhering to Client / Company Policies, Procedures and Guidelines.
• To follow documents check process and recruitment procedures as defined in Marine HR Manual.
• Ensuring newly recruited and promoted personnel are provided with Company / Client policies and procedures and ensuring briefings are carried out and recorded as per AESM procedures (including Senior Officer visits and debriefings) when required.
• To issue MLC Employment Agreements for sea staff.
• Monitoring all employee documentation and ensuring necessary compliance is maintained.
• Ensuring travel and visas are arranged in a cost effective and timely manner adhering to Company / Client travel policies.
• To programme, arrange and advise all concerned of sea staff travel details and to ensure ships are aware of relief intentions.
• To liaise with Clients and technical managers, plus overseas manning agents as instructed.
• To maintain accurate and up-to-date crew lists reflecting crew changes carried out.
• To input and update crewing system and personnel file in a timely manner, for maintenance of records and payroll purposes.
• Processing payrolls within deadlines, including allotments, timesheets, DRJCS, expenses and liaising with the Accounts Department to ensure payments are made in timely manner.
• To collate performance appraisal reports and highlight perceived training needs.
• To inform the Assistant General Manager of any problem or potential problem, which may significantly impact on the manning requirement.
• Providing information for P&I claims.
• Attending meetings as required, including Ship Visits.
• Assisting Assistant General Manager with the preparation of crew budgets when required.
• Preparing monthly reports e.g. turnover, dismissals, and statistics.
• It is a requirement of a Senior Marine Personnel Officer that he / she be on out of hours call to deal with any emergency issues which may arise involving seafarers' welfare.
• To review and provide feedback for opportunities for improvement or amendments to Marine HR Manual.
• To promote and comply with the company's "Safety and Environmental Policy" plus any other duties as may be reasonably required of you by the Management or Senior Management of the Company.

Education : 4-year course graduate, business or maritime preferred.

Experience : At least 3 years' experience in a reputable cruise manning company.

Specific Business Knowledge : Experience of crewing in cruise industry, STCW documentation, fair knowledge in Accounting, budgets, and OPEXs.

• A unique opportunity to work with a global company with a family feel, who is a recognized leader in ship management Development and mentorship to support your professional aspirations
• A culture of professional excellence, employee care, well-being and fun
• A competitive compensation and benefits package

We believe in the potential of our team members and are dedicated to fostering careers, not just jobs.