Senior Legal Project Manager – BATS

Charles Russell Speechlys; Greater London; Hybrid; GBP 75.000 - 110.000; Vollzeit

Zusammenfassung

Charles Russell Speechlys in London is seeking a hands-on Legal Project Manager to lead transactional and advisory matters within the BATS division. You will own project planning, timelines, and coordination across legal teams, clients, and third parties to deliver high-quality results.

The role emphasizes technology, including AI-powered tools like Harvey, and aims to optimise processes, drive efficiency, and support innovation across the firm.

Qualifikationen

• Proven experience in legal project management or transactional support within a law firm environment.
• Hands-on experience with transactional teams and M&A, refinancings, reorganisations.
• Familiar with AI-powered legal tools (e.g., Harvey) and other legal tech to drive efficiency.
• Ability to manage deal timelines, critical paths, and closing logistics.
• Strong communication with clients, paying agents, trustees, and other stakeholders.

Aufgaben

• Take ownership of planning, execution, and completion of select matters in the BATS division.
• Coordinate closing logistics, track conditions precedent, and ensure timely completion.
• Champion technology adoption and optimise matter delivery across the team.
• Liaise with clients, paying agents, registrars, banks, and other firms to ensure smooth workflows.
• Develop and share best practices, templates, and checklists for project delivery.

Kenntnisse

Legal project management

Transactional support

AI tools (Harvey)

Senior stakeholder communication

Client liaison

Tools

Harvey (AI-powered)

Document automation

Workflow tools

Data room

E-signature tools

Jobbeschreibung

Key Responsibilities

The following represent the primary responsibilities of the role. However, this list is not exhaustive, and the post holder may be required to undertake additional tasks and duties as reasonably requested to support the needs of the LPM Team, BATS division and the wider firm.

Transaction management & delivery

You will take ownership of the planning, execution, and completion of select transactional and advisory matterswithin the BATS division, including M&A transactions, refinancings, reorganisations and other corporate, finance andfunds work, ensuring they are delivered on time, within budget, and to the highest standards of quality. Working inclose partnership with legal teams and clients, you will help define scope, workstreams, and deliverables, establishingclear communication channels and ensuring alignment with client expectations from instruction through tocompletion. You will build and maintain deal timelines, critical path plans, and workstream trackers; chair regular dealand working group calls to review progress and priorities; and circulate updated action lists to the matter team, client,and other advisers while flagging any issues, dependencies, or blockers requiring attention.

Deal execution, closing logistics & conditions precedent

You will play a hands-on role in the run-up to signing and completion, coordinating closing logistics and keeping allparties aligned on what needs to happen, by whom, and by when. This includes preparing and managing closing andsigning checklists, tracking conditions precedent and conditions subsequent through to satisfaction, coordinating signature pages and execution formalities, and managing funds flow and completion mechanics in liaison with thelegal team, client, and counterparties. You will provide clear, timely status reporting throughout, supporting matterworkflow across the full transaction lifecycle, from kick-off and due diligence through to completion and postcompletionactions.

Technology, AI & optimisation

Technology proficiency is a core requirement of this role. You will be a confident, hands-on user of AI-powered legaltools such as Harvey, and an active champion for their adoption across the BATS division, helping lawyers to applythem effectively and responsibly on live matters. You will also draw on other legal technology platforms, such as
document automation, workflow, data room, and e-signature tools, to streamline matter delivery. You willproactively identify opportunities to optimise processes, reduce manual effort, and improve efficiency and quality onmatters, working with Legal Technology to test, embed, and share what works. You will be expected to stay close to
developments in the legal technology market and to translate them into practical, matter-ready solutions.

A true extension of the legal team

You will work as an integrated member of the transaction team, comfortable rolling up your sleeves and takingownership of the practical delivery of deals. You will liaise directly with clients, paying agents, trustees, registrars,banks, other law firms, corporate services providers, and other third parties and external stakeholders as matters
require, managing information flow, chasing outstanding deliverables, and resolving practical issues before theyaffect timelines. Your ability to build credibility quickly, communicate clearly, and follow through will help the legalteam to focus on advice and negotiation, while you keep the machinery of the matter running smoothly.

Budgeting & financial reporting

You will play a key role in preparing and managing matter budgets, working collaboratively with legal teams todevelop accurate cost estimates and resource plans at the outset of matters. Throughout the matter lifecycle, youwill monitor actual spend against budget, providing regular fee reporting and analysis to partners and clients. You will
work closely with the firm's Finance and Pricing teams to develop competitive and commercially sound pricingproposals, contribute to fixed fee and alternative fee arrangement discussions, and ensure robust financial oversightacross the matters you support. Your ability to translate complex financial data into actionable insights will help legalteams make informed decisions and maintain profitability while delivering value to clients.

Client relationship management

Throughout the project lifecycle, you will manage client relationships with professionalism and transparency, servingas a key point of contact for project-related communications, including with in-house legal, finance, and deal teams.You will address issues promptly, provide regular updates on matter progress, and ensure clients feel informed andconfident in our delivery. Your ability to build trust and maintain high levels of client satisfaction will be essential tosuccess in this role.

Cross-functional collaboration

You will work closely with your counterpart in Legal Technology, adopting a collaborative approach to integratingtechnology solutions into matter workflows. This partnership will be critical in identifying opportunities forinnovation, implementing new and existing tools into the division and on specific matters (as required), and ensuringseamless coordination between project management and technical delivery. Together, you will drive continuousimprovement in how the firm approaches transactional and advisory work, including repeatable deal processes,templates, and checklists across the BATS practice groups.

Innovation & development

As part of the firm's commitment to innovation, you will play a supporting role in Russell Up, our internal innovationprogramme. You will provide guidance and mentorship to colleagues undertaking innovation projects, sharing yourexpertise in project management methodologies and helping to cultivate the next generation of innovative legal
professionals. This aspect of the role offers an opportunity to shape the future of legal service delivery at CharlesRussell Speechlys.

Strategic contribution & best practice development

You will contribute to the development and refinement of project management best practices across the firm,capturing insights and lessons learned from each matter to improve team efficiency and effectiveness. Workingcollaboratively with the Head of Legal Project Management and other senior leaders, you will support the firm's
strategic objectives and drive innovation in project delivery, helping to position Charles Russell Speechlys as a leaderin modern legal service delivery. You will also play a key role in advancing the BATS division's strategic goals,contributing to initiatives and priorities as they evolve and helping shape how the division responds to changing client
and market demands.

Team development & knowledge sharing

You will play an active role in developing the capabilities of the wider LPM team, sharing your expertise throughtraining sessions, mentoring, and informal knowledge exchange. By fostering a culture of continuous learning andbest practice, you will help build team coverage and resilience, ensuring the LPM function can respond effectively todemand across the firm. You will also act as an ambassador for the CRS LPM brand, promoting the value and impactof legal project management within the business and helping to raise the profile of the team across all divisions.

Person Specification

Essential Requirements

You will bring proven experience in legal project management or transactional support within a law firm environment,with a particular focus on corporate, finance, and advisory matters. Your background will include hands-on experienceworking within transactional teams, giving you deep insight into the workflows, deadlines, and pressure points ofM&A deals, refinancings, reorganisations, and similar matters, and a good understanding of the work of the BATSpractice groups.

You will be technically proficient and enthusiastic about technology as a means of delivering better, faster, and morecost-effective legal services. You will be familiar with, and able to champion, AI-powered legal tools such as Harvey,as well as other legal technology platforms (for example document automation, workflow, data room, and esignature tools), with a track record of using technology to drive optimisation and efficiency on matters.

You will have well-developed transactional project management skills, including managing deal timelines and criticalpaths, coordinating closing logistics, tracking conditions precedent, and supporting matter workflow through signing,completion, and post-completion.

You will be a pragmatic, proactive “roll up your sleeves” operator, comfortable acting as a true extension of the legalteam and taking ownership of the practicalities of delivery. You will be confident liaising directly with clients, payingagents, third parties, and other external stakeholders, and will bring professionalism, tact, and resilience to thoseinteractions.

Your communication and influencing skills will be of a high calibre, with proven experience working effectively withsenior stakeholders across international organisations. You will be able to collaborate professionally, diplomatically,and effectively across departments, building productive relationships that drive results.

You will be credible, articulate, and comfortable working with systems, data, and analysis, able to translate complexinformation into clear insights and recommendations.

Your attention to detail and organisational skills will be excellent, enabling you to manage multiple priorities andmaintain high standards even in fast-paced, high-pressure, deadline-driven environments.