Legal Project Co-ordinator

Stephenson Harwood LLP

Greater London

Hybrid

GBP 65,000 - 100,000

Full time

4 days ago

Be an early applicant

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Benefits offered by this job

Hybrid work

Life assurance

Private health and dental

Gym discount

Retail vouchers

Tech, cycle, and electric car schemes

Volunteer day

Wellbeing program

Job summary

Stephenson Harwood LLP is seeking a Legal Project Manager to support the Commercial Litigation team, focusing on group actions and related processes. The role involves managing workstreams, costs, reporting to clients, and leveraging LegalTech tools to improve efficiency.

You will work in a hybrid model with early responsibility and opportunities to shape firm-wide processes, while engaging with diverse teams across levels and functions.

Qualifications

Experience in a professional services environment and teamwork.
Experience with MS Excel and MS Planner.
Experience with generative AI applications.
Process improvement and change management.
Experience handling large data volumes.

Responsibilities

Provide legal project management support on litigation matters, especially group actions.
Manage workstreams, deadlines, and team meetings.
Oversee cost and budget management, and reporting to clients.
Administer client portals and LegalTech tools as required.
Support data management and reporting workflows.

Skills

Innovation

Process improvement

Organisation

Attention to detail

Data management

Time management

Proactivity

Collaboration

Quality focus

MS Excel

MS Planner

Generative AI

Tools

MS Excel

MS Planner

Generative AI

Job description

What We Will Offer

If you require this document in an accessible format (e.g. large print), please contact hr.recruitment@stephensonharwood.com

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can gain early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

YOU CAN EXPECT

A competitive salary and a host of family friendly policies
Life assurance, private health and dental care for you and your family
A range of flexible benefits including gym discount and retail vouchers
Tech, cycle and electric car schemes
We support the causes you care about, by giving you one day per year off to volunteer with any charity that you are involved with outside of work.
A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects.
Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.
We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives

Team Structure

The firm has a Legal Project Manager ("LPM") who supports the firm’s Commercial Litigation team, predominantly the Group Actions and Competition (“GAC”) team. The LPM works alongside legal teams on matters, managing non-legal aspects and implementing/streamlining processes to drive efficiencies, both internally and for the client. The Legal Project Co-ordinator will join the LPM team and provide junior level support in this work, primarily to the GAC team.

Main Responsibilities

The primary focus of this role is to provide legal project management support on litigation matters, in particular, group actions. Types of tasks will include:

Task management – Managing workstreams, tasks and deadlines on matters, including chairing team meetings, circulating action points and managing collaborative tasks lists.
Cost management - Managing complex billing processes, third party costs, and budgets.
Reporting - Progress reporting to clients/funders/insurers.
Client management – Implementing and managing client portals and other technological solutions as required.
Administration of Case Funnel (a mass claim management tool) including implementing and managing processes on Case Funnel.
Data management – Creating trackers to manage large volumes of data and reporting on the same.

Broader Contribution

The role also includes working with the current LPM in:

Considering legal project management solutions and strategy.
Advising on non-matter related processes to support the litigation team and the firm more widely.
Training our lawyers on legal project management.
Promoting legal project management across the firm.
Business development activities, including writing articles and case studies.
Building strong and trusted relationships within the firm; spanning both legal and business services teams across a range of seniorities.
Working with and supporting the wider Innovation team.

Attributes/Skills Required

An interest in innovation and a passion for driving change.
An interest in improving processes and optimising efficiencies.
Highly organised and efficient.
Exceptional accuracy and attention to detail.
Ability to assimilate and manage large quantities of data/documents.
Ability to work to deadlines, manage multiple workstreams and prioritise realistically.
Takes a proactive approach to work, recognising and seeking opportunities.
Cooperative, collaborative, and able to develop excellent working relationships at all levels and roles.
High professional standards with commitment to quality work product.

Experience - Essential

Experience of:

Working in a professional services environment and as part of a team.
Working with basic tech tools such as MS Excel and MS Planner.
Working with generative AI applications.
Process improvement / driving change.
Working with large quantities of data.

Demonstrated Experience Of

Working in an organised manner, managing and prioritising multiple tasks. Building trusted relationships.

Experience - Desired

Experience of:

Legal project management.
Working in a professional legal environment.
Working in commercial litigation.
Working on group actions.
Working with LegalTech tools such as HighQ, Documents Automation, and Case Funnel (or other mass claim management software).

Demonstrated Experience Of

Working proactively and seeking opportunities.
Designing solutions and/or services based on customer needs.

About The Firm

Stephenson Harwood is an international law firm, and we're committed to creating 'positive partnerships' with our clients. We represent listed and private companies, institutions and individuals, building lasting relationships to help them succeed in a complex and ever-changing world.

Our focus is on five core sectors: Energy Transition, Life Sciences and Healthcare, Private Capital and Funds, Technology, and Transportation and Trade.

With more than 1,500 people, including 250+ partners, across eleven offices in Europe, the Middle East and Asia, we combine deep legal capabilities and broad commercial expertise. We have also forged close ties with high quality law firms around the world, blending local knowledge and global savvy for clients in over 100 countries.

We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.