Senior HR Administrator – Primary School Operations

Smile Education; Saltley; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

CPD opportunities

Job summary

Smile Education are recruiting an experienced Senior HR Administrator to join a welcoming primary school in the B8 area of Birmingham. The role provides senior HR admin support to the Headteacher and leadership team, maintaining staff records and assisting with recruitment and safeguarding procedures.

You will need excellent written and verbal communication, strong organisational skills, and experience with school MIS, HR databases, and recruitment systems.

Qualifications

• Experience in HR administration or senior school administration.
• Strong understanding of HR processes, recruitment administration, and employee record management.
• Experience supporting safeguarding and safer recruitment procedures.
• Excellent IT, data management, and administrative skills.
• Outstanding written and verbal communication skills.
• Highly organised and able to manage competing priorities.
• Discretion and professionalism handling confidential information.
• Understanding of HR policies and data protection requirements.

Responsibilities

• Providing senior-level HR administrative support to the Headteacher, senior leadership team, and school office.
• Maintaining accurate and up-to-date staff records, personnel files, and HR databases.
• Supporting recruitment processes, including advertising vacancies, arranging interviews, preparing documentation, and coordinating pre-employment checks.
• Ensuring safer recruitment and safeguarding procedures are followed, including DBS, right-to-work, reference, and qualification checks.
• Monitoring and maintaining staff absence records, sickness reporting, and return-to-work documentation.
• Assisting with the administration of new starters, leavers, contract changes, and staff induction.
• Preparing HR reports, staff information, and workforce data for senior leaders and governors as required.
• Supporting staff training, professional development, and mandatory compliance requirements.
• Responding professionally to HR-related enquiries from staff, applicants, and external agencies.
• Maintaining confidentiality when handling sensitive employee information and ensuring compliance with data protection requirements.
• Supporting the implementation and review of HR policies and procedures.
• Working collaboratively with school leaders and colleagues to ensure the efficient running of the school's HR function.

Skills

Communication skills

Organisational skills

HR administration

School HR

Recruitment administration

Data management

Safeguarding knowledge

Tools

HR databases

School MIS

Recruitment systems

Job description

Smile Education are recruiting an experienced Senior HR Administrator to join a welcoming primary school in the B8 area of Birmingham. The role provides senior HR admin support to the Headteacher and leadership team, maintaining staff records and assisting with recruitment and safeguarding procedures.

You will need excellent written and verbal communication, strong organisational skills, and experience with school MIS, HR databases, and recruitment systems.