Senior Financial Administrator - London

Artemis Recruitment Consultants; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading recruitment consultant is seeking a Senior Financial Administrator to join their London team. The successful candidate will support Private Client Advisors by managing appointments, ensuring client files are compliant, and providing high-level administrative support. This role requires extensive experience in financial services administration and a strong technical understanding of pensions and investments.

Qualifications

• 5+ years’ experience in IFA administration role.
• Sound knowledge covering pensions, ISAs, and protection.
• Experience delivering client service at high levels.

Responsibilities

• Organise meetings and prioritise tasks for Private Client Advisors.
• Assist with client portfolio valuations and trades.
• Maintain compliance with FCA procedures and client confidentiality.

Skills

Client service delivery

Attention to detail

Technical knowledge of pensions and investments

Excellent IT skills

Communication skills

Education

Relevant industry qualifications

Tools

Transact

Intelligent Office

Excel

Job description

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Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

1ca1796e5ef8

Job Views:

48

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

Our client is looking for a Senior Financial Administrator to join their team in London.

Key Accountabilities:

PA and general admin duties

• Organise and diarise meetings on behalf of the Private Client Advisors
• Work with the Private Client Advisors to prioritise tasks
• Fields calls and email queries as appropriate and act on all non-technical queries
• Provide agendas and information requests prior to client meetings, if required
• Assist with the production of management information, as required by central teams
• Assist with general administration as required e.g. ad-hoc scanning and filing

Client servicing and meeting preparation

• Use appropriate systems and processes to submit new business to providers
• Assist with the preparation of meeting packs for client meetings and Annual Suitability Reviews
• Prepare application forms and other documents for client signing or approval
• Liaise with product providers to ensure all applications are received and completed. Attend to outstanding requirements, keeping other members of the team informed as necessary
• Produce accurate client portfolio valuations and statements using Intelligent Office
• Complete and assist with trades and portfolio rebalancing, as required
• Assist with cash management control on client accounts (bonds, SIPPs, etc)
• Close plans correctly on Intelligent Office in a timely manner and ensure income expectations are settled, if relevant

Correspondence and client files

• Schedule and manage follow up tasks relating to client meetings and business submissions using iO to monitor and accurately record tasks
• Ensure all client information (including meeting notes) is accurately maintained on internal systems, including Intelligent Office and the Document Management System (DMS), where appropriate
• Ensure client agreements, including fee schedules, are in place and are signed, documented and saved to the DMS
• Run client risk tolerances and carry out anti-money laundering checks
• Ensure electronic client files are organised and updated, and easily accessible

Compliance with FCA and company procedures

• Assist the team in complying with FCA and internal compliance procedures, ensuring all client files and information remain compliant and confidential
• Notify the adviser of any suspicion of a complaint and follow appropriate procedures within the complaints handling process
• Follow Anti-Money Laundering Procedures and comply with the requirements of GDPR
• Follow risk profiling procedures, record risk profile score in iO and save risk profile to the DMS
• Record and file all relevant correspondence
  

Experience and Qualifications:

• 5+ years’ experience in an IFA administration role
• Sound technical knowledge covering pensions and investments, ISAs, bonds, trusts and protection
• Demonstrable experience of delivering client service at the highest level
• Experience of using Transact, iO or equivalent system to perform an administrative role
• Excellent IT skills with a good working knowledge of Excel
• Excellent written and verbal communication skills with a high level of attention to detail
• Sufficient understanding of the needs of Financial Services teams, FCA rules and compliances in order to effectively carry out the role
• Relevant industry qualifications will be an advantage, but are by no means essential.