Senior Finance & Operations Officer

Bury VCFA; Bury; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

5% Pension Contribution

22 days annual leave

Concessionary days

Bank holidays

Job summary

Bury VCFA is seeking a Senior Finance and Operations Officer to lead day-to-day financial processes and operational administration. You will work closely with the Chief Officer, ensuring financial accuracy, compliance and efficient office operations in Bury.

The role requires strong financial and organisational skills, experience supervising staff, and a proactive approach to improving systems. Office-based, permanent contract with pension and annual leave benefits.

Qualifications

• Experience in finance administration and operational support.
• Ability to monitor budgets and deliver financial reporting.
• Experience maintaining a safe, compliant working environment for staff and visitors.

Responsibilities

• Oversee day-to-day financial operations including invoicing and payments to suppliers and grant recipients, payroll and related tasks.
• Maintain accurate financial records and manage financial data using QuickBooks.
• Manage facilities, IT providers and office systems for smooth operations.
• Support governance, risk management and board paper preparation.

Skills

Communication

Organisation

Budgeting

Leadership

Problem solving

Finance administration

Digital literacy

Education

AAT/ACCA qualification

Tools

QuickBooks

MS Office

Database systems

Job description

Recruitment Pack

Senior Finance &Operations Officer

Closing Date: Sun. 27th September

Interview Date: WC 5th October

Who we are

At Bury VCFA we’re proud to champion

the vital role the VCSE sector makes to

the people and communities of Bury.

Set up 5 years ago, Bury VCFA is here

to develop the capacity of VCSE sector

groups and organisations and connect

people into the wealth of volunteering

opportunities in the Borough.

We support the voice of the VCSE

sector through our networks and

strategic representation across a wealth

of themes, including health and social

care, children and young people,

community safety, skills and

employment and the environment.

We promote the sector, championing its

role strategically and acting as a catalyst

for the sector’s involvement in the design

and delivery of local services.

We are looking to add to our committed

team of staff to ensure we continue to

deliver quality services that meet the

changing needs of the VCSE sector in

Bury.

For more information about our services,

please visit www.buryvcfa.org.uk

How we work and what we do

Our work aligns with the four key

functions of Local Infrastructure as

identified by NAVCA (National

Association for Voluntary and

Community Action) for which we’re proud

to have received accreditation in April

2023.

We provide volunteering and organisational development support

to the VCSE sector in Bury - helping to build its capacity to

enhance the quality of life for individuals and local communities.

We promote the sector, championing its’ role strategically and

acting as a catalyst for the sectors’ involvement in the design and

delivery of local services.

How we work

Our vision is simple. All our work is focused on

“Improving the lives of local people”How we work both as an organisation and as individual staff

members is captured in three key principles

We work together to create solutions

We are open to new ideas and ways of

working

We are a movement - connecting groups

and communities

We have Integrity

We bring together a range of knowledge and

expertise

We are a trusted safe pair of hands,

delivering a high quality service

We are Proud

We are proud to be part of Bury and the

communities we serve

We are passionate about our communities,

the sector and the people of Bury

At Bury VCFA we

offer a range of

benefits to ensure

you feel supported

and connected

35 hour full time

for continuous service

IT resources to keep

pension

contribution

Senior Finance and Operations Officer

Salary £30,870

Hours of Work Full Time (35hrs per week)

Contract Permanent

Benefits 5% Pension Contribution22 Days annual leave + 3 concessionary days + bank holidays

Location Office Based

Responsible to Chief Officer

Responsible for Finance Officer (part-time)

Special Conditions Occasional evening or weekend work

Area of Work Bury

The Senior Finance and Operations Officer plays a key role in supporting the smooth and effective running of Bury VCFA’s finance and operational functions. Working closely with the Chief Officer, the postholder will take responsibility for day-to-day financial processes and operational administration. This role provides an important bridge between strategic oversight and operational delivery, ensuring high standards of financial accuracy, compliance, and organisational support.

Who we’re looking for

We are looking for a highly organised and financially confident individual with strong attention to detail and experience working in a busy office or finance environment. You will be comfortable supervising staff, managing competing priorities, and working collaboratively across teams.You will be someone who:

• Has solid experience in finance administration and operational support
• Is confident supporting budgeting, monitoring, and financial reporting processes
• Has experience maintaining a safe, compliant and effective working environment for staff, tenants and visitors.
• Has strong organisational and problem-solving skills
• Is committed to Bury VCFA’s values and mission

Finance and Financial Control

• Overseeing the day-to-day financial operations of the organisation including invoicing and payments to suppliers and grant recipients, payroll and monthly submission of data (via external payroll provider), expenses, pensions administration and oversight of bank accounts.
• Maintain accurate financial records, overseeing financial data and systems of the organisation and the use of QuickBooks.
• Maintain accurate asset registers.
• Produce monthly reconciliations, support cashflow monitoring and prepare management information including budget monitoring to support organisational decision making.
• Support annual budget preparation and forecasting processes, providing financial information and analysis as required.
• Assist and support end of year processes including preparing information for financial audit.
• Ensure financial procedures and internal controls are followed consistently
• Maintaining all contract and grant agreement records, ensuring all documentation remains up-to-date.
• Support the role of Bury VCFA as a trusted grant giver by supporting panel processes, maintaining accurate records and ensuring timely payments.
• Support procurement activity and ensure value for money is demonstrated in purchasing and contract renewal decisions.

Operations, Facilities and Systems

• To manage Bury VCFA facilities, ensuring they are safe to use by our staff, volunteers, visitors and tenants.
• To be the first point of contact for our tenants and liaising with the landlord as required.
• Maintain organisational compliance schedules and coordinate statutory inspections, including health and safety, fire safety, insurance, building compliance and other regulatory requirements.
• Ensure the smooth running of the office, overseeing office supplies as required and maintenance of office systems and equipment.
• Be the first point of contact for our IT and database providers, escalating issues as required.
• Overseeing marketing of and hiring out of our facilities to support income generation opportunities for the organisation.
• Identify opportunities to improve organisational systems, processes and controls to enhance efficiency and reduce risk.

Governance, Compliance and Risk

• Support the Chief Officer in ensuring good governance of the organisation including date setting for all board meetings including Finance and HR sub meetings, compiling and distribution of board meeting papers and minute taking.
• Assist in preparing information for AGM and ensure accurate minutes are taken for governance purposes.
• Ensure that company policies and procedures and relevant legislation or regulations are followed, health and safety and internal safety checks including risk assessments are completed and ensuring accurate records management.

Main responsibilities

Lead the monitoring and maintenance of organisational risk registers and operational

risk assessments, escalating concerns to the Chief Officer and relevant Board

People and Organisational Support

• Liaise with our HR provider to manage and maintain our HR online platform and ensure staff are supported to use the self-serve system.
• Supporting recruitment, appointment and induction of Bury VCFA staff.
• To provide oversight of team meetings, ensuring dates are set, agendas are clear and shared and actions are tracked
• Support organisational learning and staff development processes as required e.g..

Person Specification

Skills

Strong written and verbal communication skills – with a high level of accuracy and attention to detail.Organisation & Prioritisation - Good planning and time management skills, with the ability to manage competing demands.Management Skills - able to lead a small staff team with a collaborative and supportive approach to line management and personal development.Strong financial administration skills, including invoicing, payment processing and maintaining accurate financial records.

Able to support budget monitoring and financial reporting

Able to manage a dynamic office environment, including facilities, office systems, and supplier relationships, with due consideration to business needs and compliance requirements.Proactive approach to problem solving with the ability to respond quickly and efficiently to any issues that may arise.Confidence in using digital technology, including accounting software (preferably QuickBooks), office applications, and database systems.Desirable – Appropriate qualification in finance or accounting (e.g. AAT, ACCA) or studying towards

Knowledge

Good financial knowledge and understanding, including financial regulations, compliance and internal controls (preferably within the charity / voluntary sector) Knowledge of operational compliance requirements including buildings management, health and safety, data protection and other statutory compliance for office-based environments.Understanding of human resources administration - awareness of HR processes, the ability to liaise effectively with external HR providers and support internal systems.Desirable - Working knowledge of charity governance, trustee responsibilities and Charity Commission requirements.

Desirable – Familiarity with grant administration processes

Desirable - Experience within a charity or non-profit organisation.

Behaviours

A commitment towards Bury VCFA’s mission in supporting a vibrant Voluntary, Community & Faith sector in Bury.

A commitment and ability to demonstrate Bury VCFA organisational values –Intergrity, Collaboration and PrideA commitment to maintain and deliver a positive and high-quality experience for customers and stakeholders

Able to represent Bury VCFA with pride, positively reflecting our work within the community

A commitment to equality, inclusion, positively promoting diversity and challenging inequality.A commitment to your own personal training and development.Able to work flexibly – including evenings and weekends.

Other Duties

To take responsibility for individual administration, attend team meetings and mandatory training.

To act as a primary key holder for Bury VCFA, supporting access to the building during normal working hours.

To perform any other duties commensurate with these responsibilities, the needs of the organisation, the grade of the post and the skills and qualifications of the postholder.

This job description is intended as an outline of the general areas of activity and responsibility for the post holder and may be amended considering the changing needs of Bury VCFA.

For an informal discussion regarding the role please contact: Helen Tomlinson, Chief Officer, Bury VCFA. Tel [phone] or email [e-mail]