Senior Facilities Coordinator - North

TN United Kingdom; Manchester; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player in legal services is seeking a Facilities Manager to oversee day-to-day operations across multiple offices. This role involves leading a team, ensuring compliance with regulations, and maintaining a welcoming environment for staff and clients. With a commitment to professional development and a culture of inclusivity, this firm offers exciting opportunities for growth and collaboration. Join a forward-thinking team that values your contributions and fosters a supportive workplace where you can thrive.

Qualifications

• Experience in facilities management within professional services.
• Strong administration skills with proficiency in Excel.

Responsibilities

• Act as the key contact for office-related queries and concerns.
• Ensure a great working environment and manage team attendance.
• Coordinate maintenance works with relevant contractors.

Skills

Facilities Management

Document Management

Administration Skills

Team Leadership

Excel Proficiency

Education

BIFM Level 3 or equivalent

Job description

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Client:

Location:

Manchester, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

bbef9cae8c69

Job Views:

4

Posted:

28.04.2025

Expiry Date:

12.06.2025

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Job Description:

This role will report to a Senior Facilities Manager and will be responsible for day to day onsite facilities services for approximately 7 offices with the region. This role will involve being hands on with onsite services and being the team leader for onsite Facilities Assistants and Coordinators.

Team

The Facilities team provide strategic support on projects, risk management, contract management, budget management and ensures the firm acts in accordance with local regulations and ISO standards.

TheFacilities team have presence in all Kennedys offices.

Key responsibilities

• Be the key point of contact for each office, team and internal queries. Reporting any major issues or concerns to the Senior Facilities Manager
• Ensuring all offices provide a great working environment to Kennedys staff and a presentable environment to our clients
• Ensuring team attendance and absence is managed and covered when needed. Being the cover person for all other offices as and when required
• Supporting the Senior Facilities Manager and FM Operations Manager to ensure statutory compliance paperwork is up to date
• Coordination of maintenance works with the relevant contractors logging any issues that you may find on each site.

Required experience

• BIFM 3 or above or equivalent would be advantageous – willing to undertake as part of a development plan
• Facilities management experience, in particular within professional services
• Efficient and diligent document management
• Team leader experience would be advantageous
• Excellent administration skills with strong skills in Excel
• Ability to identify and proactively manage end user concerns or queries
• Ability to be flexible on approach towards others, identifying what stakeholders require from you
• Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team.
• Team player

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

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