Senior Facilities Coordinator

Franklin Templeton; Greater London; In loco; GBP 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Franklin Templeton in London is seeking a Facilities Operations professional to coordinate daily facilities across the London office and four European locations. You will manage security, cleaning, mailroom, and vendor performance while ensuring health and safety compliance and business continuity.

This role covers budgeting, procurement, office fit-outs, and workplace transformation projects across EMEA. Strong MS Office skills and knowledge of Building Management Systems are essential for

Competenze

• Experience in facilities management is required.
• Strong knowledge of MS Office and business applications.
• Understanding of Mechanical, Electrical and Plumbing (MEP) systems.

Mansioni

• Coordinate daily facilities operations across London and 4 other European locations.
• Oversee maintenance, repairs and health and safety compliance.
• Manage workplace services, including security, cleaning and mailroom operations.
• Monitor vendor performance and service quality.
• Support business continuity and operational readiness.
• Support facilities budgeting, forecasting and cost management.
• Review service charges and maintenance expenditure.
• Assist with procurement, contract management and vendor performance reviews.
• Support office fit-outs, refurbishments and relocations.
• Partner with Project Management and Planning & Design teams.
• Help deliver workplace transformation initiatives across EMEA.
• Maintain facilities records and asset documentation.
• Support ESG initiatives.
• Assist with insurance, lease administration and reporting activities.
• Support compliance with legal and operational requirements.

Conoscenze

MS Office proficiency

Building Management Systems

MEP understanding

Stakeholder management

Formazione

Degree in Engineering, Architecture, Facility Management or related discipline

Strumenti

Building Management Systems

Descrizione del lavoro

At Franklin Templeton, we believe success is built through powerful partnerships. As a forward thinking asset manager, we build dynamic relationships with clients, understand their goals, and navigate complex markets together. We leverage cutting edge strategies and deep insights to unlock opportunities for long term wealth creation. Our talented, global teams bring expertise that is both broad and unique.

From our welcoming, inclusive, and supportive culture to our globally diverse business, we offer opportunities not only to help you reach your potential, but also to contribute to our clients’ success.

About The Department

The Facilities team is responsible for maintaining safe, efficient and compliant workplaces across Franklin Templeton's London office and a portfolio of locations throughout Europe, Middle East and Africa (EMEA). Working closely with Project Management, Planning & Design, business stakeholders and specialist service providers, the team delivers workplace services, supports office projects, manages facilities operations and helps create a positive employee and visitor experience. This is an opportunity to contribute to a high-performing international workplace environment while gaining exposure to regional facilities operations and projects.

How You Will Add Value

Facilities Operations & Workplace Services

• Coordinate daily facilities operations across London and 4 other European locations.
• Oversee maintenance, repairs and health and safety compliance.
• Manage workplace services, including security, cleaning and mailroom operations.
• Monitor vendor performance and service quality.
• Support business continuity and operational readiness.

Budgets, Contracts, Procurement & Vendor Management

• Support facilities budgeting, forecasting and cost management.
• Review service charges and maintenance expenditure.
• Assist with procurement, contract management and vendor performance reviews.

EMEA Workplace Delivery & Project Support

• Support office fit-outs, refurbishments and relocations.
• Partner with Project Management and Planning & Design teams.
• Help deliver workplace transformation initiatives across EMEA.

Documentation, Compliance & ESG

• Maintain facilities records and asset documentation.
• Support Environmental, Social and Governance (ESG) initiatives.
• Assist with insurance, lease administration and reporting activities.
• Support compliance with legal and operational requirements.

What Will Help You Be Successful In This Role

Experience, Education & Certifications

• Experience in facilities management experience.
• Degree in Engineering, Architecture, Facility Management or related discipline preferred or relevant facilities experience.

Technical Skills

• Strong knowledge of Microsoft Office and business applications.
• Experience with building management systems.
• Understanding of Mechanical, Electrical and Plumbing (MEP) systems.

Soft Skills

• Strong organisational and stakeholder management skills.
• Ability to manage third-party service providers effectively.
• Strong communication and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.

Work Schedule & Location

This role will be based in our London office with at least 4 days per week in the office.

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and existing employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.

As part of our commitment to fostering a diverse and inclusive work environment, we welcome applicants with flexible working arrangements in their current roles or those seeking a flexible working pattern. We encourage you to communicate any preferences for flexible working so that we can consider this during our hiring process. Additionally, returners – individuals who have taken a break from work – are also encouraged to explore our job opportunities.

As a registered UK Disability Confident Committed Employer, we encourage you to disclose if you consider yourself to have a disability as part of your application. This information enables us to provide the necessary support and leverage your unique talents effectively.

Artificial intelligence or automated tools may be used to assist in the screening, assessment, or selection of applicants for this position.