Senior Facilities Assistant

Anthony Knight Recruitment; Hertford; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is on the lookout for a Senior Facilities Assistant to join their dynamic Operations Team. This role is perfect for an organised and proactive individual with strong administrative and spreadsheet skills. You'll support the Head of Operations in managing office facilities, ensuring compliance with health and safety protocols, and maintaining digital records. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional attention to detail and communication skills. This is a fantastic opportunity to contribute to a supportive firm with a strong team ethos and a commitment to sustainability.

Qualifications

• Strong administrative experience in a professional services environment.
• Advanced spreadsheet and IT skills for data management.

Responsibilities

• Assist with day-to-day management of office facilities and compliance.
• Manage spreadsheets and provide updates to senior leadership.

Skills

Administrative Skills

Spreadsheet Skills

Communication Skills

Attention to Detail

Problem-Solving Skills

Job description

Hertford, United Kingdom | Posted on 17/04/2025

Our client is seeking a highly organised and proactive Senior Facilities Assistant to join their Operations Team. This is a fantastic opportunity for someone with a strong administrative background and excellent spreadsheet skills to step into a pivotal role supporting the Head of Operations.

You don’t need prior facilities experience — the right candidate will bring exceptional attention to detail, strong communication and spreadsheet skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

Facilities Support:

Assist with the day-to-day management of office facilities

Liaise with suppliers and contractors for ongoing building services

Ensure compliance with health and safety protocols

Oversee building maintenance schedules and coordinate servicing (e.g., boilers, alarms, PAT testing)

Maintain digital records including BrightSafe, risk assessments, and insurance documentation

Support office sustainability and recycling initiatives

Administrative Duties:

Manage spreadsheets and reporting for operations, compliance, and staff tracking

Provide regular updates and reports to the Head of Operations and senior leadership

Maintain and update internal documents such as the staff handbook and office manual

Support firm-wide projects including refurbishments and staff training initiatives

Assist with events, marketing data collection, and new staff onboarding

Provide cover for reception, post duties, and archiving when needed

The Ideal Candidate Will Have:

Strong administrative experience, ideally in a professional services or office environment

Advanced spreadsheet and IT skills, with a confident approach to data management

Excellent communication skills, both written and verbal

High levels of organisation, attention to detail, and problem-solving ability

A professional, approachable, and team-oriented attitude

Flexibility to take on a variety of tasks across departments

Confidence working independently and using initiative

Additional Information:

This role may involve some manual handling (training provided)

A proactive and hands-on approach is essential

Confidentiality and professionalism are expected at all times

This is an excellent opportunity to support a well-established firm with a strong culture and team ethos. If you're an organised, tech-savvy individual with a positive mindset and a willingness to learn, we’d love to hear from you.