Senior Executive Assistant — People Function

Greater London Authority; City Of London; Hybrid; GBP 51,000 - 67,000; Full time

Benefits offered by this job

Hybrid working arrangements

Job summary

The Greater London Authority is seeking an experienced Executive Assistant to provide high-level support to senior leaders within the People Function. This pivotal role sits in a fast-paced directorate delivering key corporate services and supporting People services across the GLA.

The role focuses on managing complex schedules, governance processes, and stakeholder communications, with hybrid working from City Hall, London.

Qualifications

• Previous experience providing executive support at senior leadership level.
• Excellent diary, inbox and stakeholder management skills.
• Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
• Exceptional written and verbal communication skills.
• Experience working with confidential and sensitive information with discretion and professionalism.
• Strong IT skills, including Microsoft Office applications and collaborative working platforms.
• Experience of governance, administration and coordination processes within a complex organisation would be advantageous.
• Experience using SharePoint and financial systems such as Ariba would be desirable.

Responsibilities

• Provide high-level Executive Assistant support, including complex diary management, inbox management and meeting coordination.
• Prepare briefings, reports, presentations, correspondence and other documentation for senior leaders.
• Coordinate governance and compliance processes, including Freedom of Information requests, Mayor's Questions and related activities.
• Support financial administration processes, including purchase orders, budget monitoring and Ariba transactions.
• Ensure consistency and accuracy across processes, documentation, records and approval workflows.
• Lead the organisation and ongoing maintenance of the People Function SharePoint site.
• Act as a professional and responsive point of contact for senior internal and external stakeholders.
• Contribute positively to the wider Executive Support Team and support continuous improvement initiatives.

Skills

Executive support

Diary management

Stakeholder management

Governance experience

MS Office

Tools

SharePoint

Ariba

Job description

The Greater London Authority is seeking an experienced Executive Assistant to provide high-level support to senior leaders within the People Function. This pivotal role sits in a fast-paced directorate delivering key corporate services and supporting People services across the GLA.

The role focuses on managing complex schedules, governance processes, and stakeholder communications, with hybrid working from City Hall, London.