Senior Executive and Team Assistant (Hybrid)

Insulet International Ltd.; Greater London; Hybrid; GBP 65,000 - 90,000; Full time

Job summary

Insulet Corporation is seeking a Senior Executive and Team Assistant to support our International Marketing Executive and team. The role also offers potential support to other members of the executive team where possible.

You will act as the first point of contact, manage confidential information, coordinate complex calendars, travel, and events, and prepare presentations and correspondence to help drive strategic initiatives across our global Podder community.

Qualifications

• Demonstrated experience supporting C-level executives preferred
• Experience supporting multiple executives preferable

Responsibilities

• First point of contact for executives, in person and on phone
• Maintain confidential corporate information and communicate within scope of authority
• Manage executives' schedules by arranging meetings and appointments
• Coordinate meeting details: room reservations, agendas, IT equipment, presentations, catering and attendee updates
• Prepare letters, emails and presentations for meetings
• Screen calls and route executive correspondence and emails
• Prepare expense reports and purchase orders when necessary
• Manage corporate AmEx card usage and submit for payment
• Coordinate conference calls and WebEx meetings
• Arrange domestic and international travel for executives as needed
• Oversee scheduling/event management for employee and external company functions
• Support multifaceted projects and manage specific vendor relationships

Skills

Executive support

Calendar management

Communication

Project management

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Summary

Looking for a role where your expertise matters? As a Senior Executive and Team Assistant at Insulet, you’ll contribute to transformative work, enjoy a flexible and inclusive culture, and make a real, daily difference for our global Podder community. The Senior Executive and Team Assistant will provide support to our International Marketing Executive and their team and when possible, the position will also provide support to other members of the executive team.

Responsibilities

• First point of contact, in person and on phone, for executive(s).
• Maintain and protect highly confidential corporate information and communicate information within scope of authority.
• Maintain executives’ schedules by arranging meeting and appointments.
• Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
• Produce presentations for meetings as requested.
• Screen calls and route executive correspondence and emails.
• Prepare letters, emails, and presentations.
• Prepare purchase orders and check requests when necessary.
• Prepare expense reports for executive(s).
• Manage corporate American Express card usage and submit for payment.
• Coordinate and initiate conference calls and WebEx meetings.
• Arrange executive(s) domestic and international travel on an as needed basis.
• Scheduling/event management for employee and external company functions.
• Multifaceted project management as needed.
• Manage specific vendor relationships.

Education and Experience

• Demonstrated experience supporting C-level executives preferred
• Experience supporting multiple executives preferable

Skills/Competencies

• Dependable highly organised and very detail oriented.
• Strong problem resolution and project management skills.
• Ability to act independently and use discretionary judgment.
• Heavy Microsoft Outlook scheduling experience.
• Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.
• Exceptional verbal, written, presentation, and communication skills.
• Ability to handle multiple priorities at any given time.
• Team-oriented.
• Superior interpersonal skills.

#LI-JW1 #LI-Hybrid

Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform. The Omnipod Insulin Management System provides a unique alternative to traditional insulin delivery methods. With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop insulin delivery, without the need to see or handle a needle. Insulet’s flagship innovation, the Omnipod 5 Automated Insulin Delivery System, integrates with a continuous glucose monitor to manage blood sugar with no multiple daily injections, zero fingersticks, and can be controlled by a compatible personal smartphone in the U.S. or by the Omnipod 5 Controller. Insulet also leverages the unique design of its Pod by tailoring its Omnipod technology platform for the delivery of non-insulin subcutaneous drugs across other therapeutic areas. For more information, please visit insulet.com and omnipod.com. We are looking for highly motivated, performance-driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!

Please read our Privacy Notice to learn how Insulet handles your personal information when you apply for a vacancy with us here.

Insulet Corporation is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. (Know Your Rights)

Insulet employees are all focused on the same goal — to make a difference. Our relentless passion is to simplify life for people with diabetes. We excite and empower employees to bring their best selves to work through a culture that supports a healthy work and life balance. We set the bar high to meet customer needs, and our priority is to ensure our employees are equipped and supported to help us get there. We foster and celebrate curiosity, innovation, and learning. Our teams work collaboratively and are empowered to drive the best actions for our customers. Our innovation spirit and customer-centric focus position us as global pioneers — leading the way to improve health outcomes with revolutionary medical devices while breaking down barriers to access.