Senior Exams Assistant

Colchester Institute Enterprises Limited; Colchester; On-site; GBP 22,000 - 30,000; Full time

Job summary

Colchester Institute invites applications for a Senior Exams Assistant at Colchester Campus. The role focuses on ensuring examinations are entered, scheduled and conducted in line with JCQ and awarding body rules, delivering accurate data and a positive student experience.

You will coordinate with curriculum teams and ALSS to plan examinations, manage scripts, and maintain exam information across systems and websites while delivering efficient, customer-focused service.

Qualifications

• Excellent IT skills using MS Office and databases to produce clear communications.
• Experience in a busy administrative team environment with the ability to manage conflicting priorities.
• Experience dealing with people at all levels and ages, in person, on the phone and via email/letter.
• Experience of working with complex databases for data collection, input, tracking and reporting.

Responsibilities

• Administer examination procedures with invigilation and accommodation arrangements.
• Publicise and ensure adherence to examination body regulations.
• Collect and input assessment data into college information systems.
• Coordinate exam entries, scripts, and access arrangements as needed.
• Keep examination information up to date on the college website and other channels.
• Develop and maintain systems for handling examinations and assessment data.
• Work with Curriculum Area Heads to plan annual examinations.
• Collaborate with the ALSS team to arrange Access Arrangements where required.

Skills

Excellent IT experience

Busy administrative team

Dealing with people at all levels

Databases experience

Education

GCSE English and Maths Level 2 or equivalent

Level 3+ education or professional qualification in exams

Tools

Microsoft Office

Databases

Job description

Join Colchester Institute – Where Your Career Makes a Difference

At Colchester Institute, we believe in the power of education to transform lives and communities. As one of the leading providers of education and training in the region, we are proud to offer a dynamic, supportive, and forward-thinking working environment.

We are seeking a Senior Exams Assistantto join our team. In this role you willplay a key role in ensuring that internal and external examination processes are completed accurately, efficiently and within required timescales.

You will liaise with staff, students and examination awarding bodies to ensure students are entered and scheduled appropriately, and that examinations are organised and conducted in accordance with JCQ and awarding body regulations. You will help ensure examination processes run smoothly, providing a positive experience for students, staff and other stakeholders.

Working as part of a busy office-based team, you will share responsibility for delivering an efficient and customer-focused service. You will consider both the student and staff experience in everything you do, responding to enquiries promptly and professionally and providing clear, accurate and timely information to both internal and external customers.

Job title: Senior Exams Assistant

37 Hours per week, Full Time,6 Month Maternity Leave Cover

Colchester Campus

About the role:

• Operating administrative procedures for student entry with examination bodies to include: the preparation and submission of qualification registrations and examinations entries by published deadlines and distributing information to curriculum teams. Developing and maintaining systems and procedures for handling examinations and assessment data.
• Develop good working relationships with Curriculum Area Heads. Work with them to plan examinations annually for their area using the Curriculum Plan as your key document.
• Develop good working relationships with the Additional Learning Support team to ensure all students requiring Access Arrangements have approval from the awarding body and approved arrangements are put in place.
• Administering procedures for examinations including liaison with colleagues on invigilation and accommodation, ensuring that examination body regulations are publicised and adhered to, collection and mailing completed scripts and making appropriate arrangements for students with exam access requirements or clashes of examinations. Collecting and inputting data to the colleges computerised student record systems, in particular that associated with assessments and examination entries.
• Ensuring that specialised stationery and examination scripts are securely stored, prepared and dispatched in accordance with awarding body regulations.
• Develop an understanding of, and keep up to date with, changing requirements of examination boards and governing bodies (in relation to registrations, examinations and certification), and assist the Exams Team Leader with communicating these to the examinations and timetabling team and, where appropriate, others within the college. Ensuring exams information on the website is always up to date and utilising other communication channels when necessary.
• To provide a continual review of the systems to ensure development, satisfactory controls and an effective examination service for the College and its students. Look for opportunities to remove unnecessary and/or manual processes that benefit both staff and students to ensure procedural notes are maintained for all key tasks.

Essential Experience:

• Excellent IT experience, including Microsoft Office products to produce clear and accurate communications, using information from databases and a wide range of communications media
• Experience of working in a busy administrative team environment, managing own workloads and various conflicting priorities
• Experience of dealing with people at all levels and of all ages, both in person, on the telephone and communicating by letter/email
• Experience of working with complex databases for data collection, input, tracking and reporting.

Essential Qualifications:

• Minimum of Level 2 qualification in English and Mathematics GCSE 4+ or C and above / CSE Level 1 / O-Level C or above / Level 2 Adult Numeracy or Literacy or equivalent
• Education to level 3 or above and/or a professional qualification in examsor equivalent

Why join us?

At Colchester Institute, we value our staff and invest in their growth. Joining us means becoming part of a vibrant community dedicated to excellence in education and training. If you are passionate about making a difference and inspiring the next generation, we would love to hear from you.

We do not engage with recruitment or search agencies unless they have been officially contracted in line with our PSL.