Senior EA

Knightsbridge Recruitment; City Of London; On-site; GBP 42,000 - 65,000; Full time

Job summary

Knightsbridge Recruitment is seeking a brilliant, highly organised Executive Assistant to work closely with the Managing Director in a growing, purpose-driven business in the City of London. You will be the MD's trusted right hand, shaping how the business operates, how priorities are managed and how ideas are turned into action.

You will create clarity in a fast-moving environment, coordinate diaries, arrange travel and events, and ensure confidential information is handled with discretion

Qualifications

• 5+ years' experience supporting a CEO/MD or senior leader.
• Experience coordinating diaries, travel and meetings.

Responsibilities

• Manage the MD's diary and prioritise competing demands.
• Anticipate needs and ensure MD’s time is focused where it matters.
• Organise meetings, travel and events, prepare agendas and presentations.
• Maintain clear communication across teams and external contacts.
• Follow up on actions, decisions and commitments to prevent slips.
• Support day-to-day operations, paperwork, expenses, invoices and contracts.
• Assist with personal appointments and discreet scheduling as required.

Skills

Excellent organisational skills

Clear communication

Prioritisation

Discretion and trust

Diary management

Problem solving

relationship building with internal &

Tools

Microsoft Office

Calendar management tools

Job description

We're looking for a brilliant, highly organised and proactive person to work closely with the MD of a growing, purpose-driven business.

It is an opportunity to become a trusted right hand to the MD, playing a pivotal role in how the business operates, how priorities are managed and how ideas are turned into action.

You will be the person who creates clarity in a fast-moving environment, connects people and priorities, anticipates what is needed next and ensures that the MD's time, energy and attention are focused where they matter most.

Key Responsibilities

• Managing the MD's diary, helping prioritise competing demands and making sure time is spent on the things that matter most.
• Anticipating what's coming up, spotting potential issues and making sure everything is in place before it's needed.
• Organising meetings, travel and events, preparing agendas and presentations, and making sure actions don't get forgotten.
• Working with people across the business and external contacts to keep communication flowing and everyone moving in the same direction.
• Following up on projects, decisions and commitments, making sure things get done and nothing slips through the cracks.
• Improving systems and ways of working, helping with day-to-day operations, paperwork, expenses, invoices and contracts.
• Helping with personal appointments, family scheduling, correspondence and other commitments, always with sensitivity and discretion.

What we're looking for

• 5 + years' experience supporting a CEO, founder, Managing Director or another senior leader.

• Is naturally organised and loves bringing structure to a busy environment.
• Thinks ahead rather than simply reacting to what's in front of them.
• Can juggle lots of different things without losing sight of the priorities.
• Is confident, personable and comfortable dealing with people at all levels.
• Has excellent communication skills and can bring clarity when things feel complicated.
• Uses initiative, solves problems and doesn't need to be chased to get things done.
• Has good judgement and understands the importance of trust, confidentiality and discretion.
• Is adaptable, resourceful and happy to roll up their sleeves when needed.
• Is comfortable with Microsoft Office and everyday digital tools.
• Has experience organising events and coordinating people across different locations.
• Feels genuinely connected to working in a business with a bigger purpose.