Senior Document Controller

PD&MS Group; Huntly; On-site; GBP 36,000 - 54,000; Part time

Job summary

PD&MS Group is seeking an Experienced Senior Document Controller to join our team on a part-time basis, with a plan to move to full-time in the coming months. The role will be based at our client office in Kingswells, Aberdeenshire. PAYE via umbrella or fixed-term employee basis is available.

Candidates must have significant prior experience in a similar role. In conjunction with other Document Controllers, the Senior Document Controller will formally receive, issue, maintain and control all

Qualifications

• Minimum of 3 Standard Grades at Grade 3 or higher or equivalent.
• Previous experience in a similar role.
• Competent in the use of MS Office Applications.
• Experienced in the use of document management systems e.g. ProArc.
• Knowledge and understanding of relevant oil and gas industry codes and standards.
• Exposure to People Management.
• Excellent written and spoken English.

Responsibilities

• Maintaining technical files in line with company procedures.
• Formal receipt, issue and control of company documents in line with company procedures.
• Maintaining accurate document control records in line with company procedures.
• Refinement of existing document control recording systems through discussions and agreement with line supervision.
• Assisting with other general project, technical and document management support activities within capabilities, when requested to do so.
• Liaison with client document control departments ensuring their procedures are adhered to.
• Support, monitor and review Suppliers and Contractors Document Control.
• Manage and update Supplier, Clients and 3rd Party Document Folder Structure in the system.
• Coordination with all departments within the Company to ensure documents are properly filed and identified.
• Administration of records, drawings and documents per the Quality Management System.

Skills

MS Office

Document control

ProArc

Oil & gas codes

People management exposure

English proficiency

Education

3 Standard Grades at Grade 3 or higher

Tools

ProArc

Job description

About The Role

PD&MS Group is now looking for an Experienced Senior Document Controller to join our team on initially a part time basis, moving to full time in the coming months. This role will be based in our client office in Kingswells, Aberdeenshire and is available on a PAYE via umbrella or a fixed-term employee basis. Candidates must have significant previous experience in a similar role.

Role Summary

In conjunction with Document Controllers, the Senior Document Controller will formally receive, issue, maintain and control all company controlled paper and electronic documents according to company procedures and the management of the department in the absence of the Document Control Lead.

Responsibilities

• Maintaining technical files in line with company procedures
• Formal receipt, issue and control of company documents in line with company procedures
• Maintaining accurate document control records in line with company procedures
• Refinement of existing document control recording systems through discussions and agreement with line supervision
• Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
• Liaison with client document control departments ensuring their procedures are adhered to
• Support, monitor and review Suppliers and Contractors Document Control
• Manage and update Supplier, Clients and 3rd Party Document Folder Structure in the system
• Coordination with all departments within the Company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified.
• Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
• Preparation of document transmittals and maintaining precise, auditable records
• Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System / Pro Arc
• Undertaken archiving in accordance with the Quality Management System
• Support and monitor Document Management of the projects
• Undertake specific Lead Document Controller duties in their absence
• Liaison with client document control departments ensuring their procedures are adhered to
• Deputise as ProArc Administrator
• Act as Trainer for ProArc systems
• Acts as Focal Point for Document Controllers for general daily queries
• Attend Client meetings when required
• Receive and control Client supplied, project related documents, in line with Company procedures
• Demonstration of safe approach in working practises
• Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System

Qualifications

• Minimum of 3 Standard Grades at Grade 3 or higher or equivalent
• Previous experience in a similar role
• Competent in the use of MS Office Applications
• Experienced in the use of document management systems e.g. ProArc
• Knowledge and understanding of relevant oil and gas industry codes and standards
• Exposure to People Management
• Excellent written and spoken English

Personal attributes

Our GENES, our core values, define who we are, what we stand for and how we deliver.

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference. Be who you’re meant to be, with PD&MS we firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status. We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.

All LocationsAberdeenAll Locations is a required fieldBusiness AreaPD&MSGroupVacancy TypeEmployee - Fixed TermFunction :DCC