Senior Document Controller

PACE Global; East Midlands; On-site; GBP 43,000 - 58,000; Full time

Job summary

PACE Global is seeking a Senior Document Controller for a major defence project in Derby (Midlands). The role requires three on-site days per week and travel/accommodation support for non-locals. You will manage the document control processes, ensure data integrity, and support audits within a secure environment.

The ideal candidate will have 8-10+ years in document control, be eligible for UK Security Clearance (SC), and possess strong attention to detail and stakeholder management.

Qualifications

• 8-10+ years of experience in document control, ideally in defence, engineering or major projects.
• Must hold or be eligible to obtain UK Security Clearance (SC).
• British National (sole nationality for this role).
• Experience with Electronic Document Management Systems (EDMS) and document metadata controls.

Responsibilities

• Manage end-to-end document control processes and version control.
• Administer and maintain EDMS (ViewPoint).
• Ensure metadata accuracy and alignment with project requirements.
• Produce regular reports on document status and KPI performance.
• Coordinate submissions and approvals with project teams and stakeholders.
• Maintain registers, filing structures and audit trails for information governance.

Skills

Stakeholder management

Attention to detail

Communication

Organisational skills

Tools

ViewPoint

Job description

Job Specification: Senior Document Controller

Sector: Defence Location: Derby (Midlands) — 3 days per week on site Grade: Senior Salary: £50,000 inclusive of car allowance (£46,000 basic + £4,000 car allowance)

About the Role

We are seeking an experienced Senior Document Controller to join a major defence sector programme based in Derby. This role requires three days per week on site, with travel and accommodation provided for candidates who are not local to the area.

The successful candidate will be responsible for managing document control processes within a secure environment, ensuring information is accurately maintained, tracked, and compliant with programme and regulatory requirements.

Key Responsibilities

• Manage the end-to-end document control process, ensuring documents are correctly logged, distributed, and version-controlled
• Administer and maintain the Electronic Document Management System (EDMS), specifically ViewPoint
• Ensure document metadata is accurate, complete, and up to date in line with project and client requirements
• Produce regular reports on document status, outstanding actions, and KPI performance
• Liaise with project teams, engineers, and stakeholders to ensure timely submission and approval of documentation
• Maintain document registers, filing structures, and audit trails in accordance with information governance standards
• Support internal and external audits, ensuring full traceability of documentation
• Coordinate document workflows across multiple teams and disciplines, ensuring deadlines are met
• Uphold strict confidentiality and security protocols
• 8-10+ years' experience in a document control role, ideally within a defence, engineering, or major project environment
• Must hold, or be eligible to obtain, UK Security Clearance (SC)
• Must be a British National (sole nationality requirement for this role)
• Strong attention to detail and a methodical, organised approach
• Excellent communication and stakeholder management skills
• Ability to work independently while managing multiple priorities and deadlines