Senior Corporate Secretarial & Governance Paralegal

Navan; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Navan in London seeks an experienced Senior Corporate Secretarial & Governance Paralegal to manage global subsidiary governance, corporate compliance, and entity administration across international jurisdictions. The role oversees 41 subsidiaries in 21 countries, acting as the gatekeeper for corporate records and lifecycle management within a senior team.

You will coordinate with leadership and external advisers to drive strategic subsidiary programs, ensure filings and licensing requirements

Qualifications

• Bachelor's degree or equivalent legal qualification (ICSA/CGI or paralegal qualification) — required for practice.
• Significant experience in corporate governance, subsidiary management, or corporate secretarial practice is preferred.
• Excellent attention to detail and ability to manage multiple deadlines.

Responsibilities

• Draft and maintain core governance documents (board resolutions, minutes, stockholder consents).
• Oversee governance for 41 subsidiaries across 21 countries, ensuring good standing and compliance.
• Manage entity life cycle activities including formations, registrations, dissolutions, and rationalizations across the portfolio.
• Support external partners and internal stakeholders to drive global subsidiary management initiatives.

Education

Bachelor's degree or equivalent legal qualification (ICSA/CGI or paralegal qualification)

Job description

We are seeking an experienced and proactive Senior Corporate Secretarial & Governance Paralegal to join our London office. This role is designed for a seasoned professional with substantial expertise in managing global subsidiary governance, corporate compliance, and entity administration across international jurisdictions.

This position is pivotal in ensuring robust governance and compliance for a portfolio of approximately 41 entities in 21 countries. You will serve as the primary gatekeeper for corporate records, managing everything from routine statutory filings to complex capitalization changes and licensing requirements. As a senior member of the team, you will take ownership of entity lifecycle operations, interface with cross-functional leadership and external advisors, and drive strategic subsidiary management initiatives across the global portfolio.

What You’ll Do:

1. Corporate Governance and Program Management

• Drafting & Review: Assist in drafting, reviewing, and maintaining core corporate governance documents, including board resolutions, meeting minutes, and stockholder consents.
• Portfolio Management: Directly oversee the ongoing maintenance of the company's 41 subsidiaries across 21 countries, ensuring all global entities remain in good standing and compliant with local regulations.
• Entity Life Cycle Management & Rationalization: Manage the end-to-end lifecycle of entities, including coordinating new entity formations, business registrations, foreign qualifications (for US entities), dissolutions, and strategic entity rationalization projects across the global portfolio.
• Subsidiary Program Management: Manage the global subsidiary management program, including the strategic development and continuous improvement of processes to best manage our 41 subsidiaries across 21 countries.
• Policies & Procedures: Support the maintenance of corporate governance policies and procedures.

2. Subsidiary Administration & Banking Operations Support

• Banking Operations: Support bank account openings for new and existing entities. Manage and track bank account signer changes, ensuring resolutions and banking mandates are updated promptly.
• KYC Management: Serve as the lead point of contact for Know Your Customer (KYC) requests. Proactively manage and respond to information requests from banks, financial institutions, and regulators to ensure accounts remain active and compliant.
• Officer & Director Management: Manage the election and appointment of directors and officers, ensuring all records reflect current leadership.
• Mail & Records: Manage physical and electronic mail intake for the portfolio; ensure physical corporate seals and minute books are securely stored.

3. External Relationship Management

• Outside Counsel & Service Providers: Act as the primary point of contact for external legal partners. Responsibilities include instructing outside counsel on specific jurisdictional matters and managing the relationship with the centralized corporate secretary service provider to ensure seamless global compliance.

What We’re Looking For:

• Qualifications: Bachelors degree or equivalent legal qualification (such as ICSA/CGI certification or paralegal qualification).
• Experience: Significant prior experience in corporate governance, subsidiary management, or corporate secretarial practice within an in-house legal department or international law firm.
• Attributes: High level of discretion, strong attention to detail, and the ability to manage competing deadlines.
• Language: Full professional fluency in English, with the ability to articulate complex ideas clearly and persuasively to senior stakeholders and partners.

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