Senior Corporate Event Executive (hybrid)

FastMarkets Ltd; London; Hybrid; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Senior Corporate Event Executive to lead the planning and execution of high-impact corporate events. This role requires strong organizational skills and a passion for creating memorable experiences. You'll collaborate with various stakeholders to ensure that events align with business objectives while managing logistics, budgets, and vendor relationships. If you're a motivated team player who thrives in a fast-paced environment and is committed to excellence, this opportunity offers a chance to make a significant impact in a dynamic organization.

Qualifications

• Proven experience managing corporate events, conferences, or exhibitions.
• Strong project management skills, able to manage multiple events simultaneously.
• Excellent organizational and problem-solving skills.

Responsibilities

• Lead the planning and execution of corporate events and internal meetings.
• Manage vendor relationships and negotiate contracts for event services.
• Oversee all operational aspects, including registration and on-site setup.

Skills

Event Management

Project Management

Vendor Negotiation

Organizational Skills

Communication Skills

Problem-Solving

Tools

Event Management Software

CRM Systems

Microsoft Office Suite

Job description

Senior Corporate Event Executive (hybrid)

• Full-time
• Department: Events
• Employment Type: Permanent

Fastmarkets is an industry-leading price-reporting agency (PRA) and information provider for global commodities, providing price data, news, analytics and events for the agriculture, forest products, metals and mining and new-generation energy markets.

Fastmarkets' data is critical for customers seeking to understand and predict dynamic, sometimes opaque markets, enabling trading and risk management. Fastmarkets is a global business with a history dating back to 1865 and is built on trust and deep market knowledge. It has more than 600 employees spread across global locations in the UK, US, China, India, Singapore, Brazil, Belgium, Finland and beyond.

The Senior Corporate Event Executive will oversee the planning, coordination, and execution of high-impact corporate events, ensuring seamless delivery and memorable experiences. This role will be responsible for managing event logistics, vendor relationships, and stakeholder expectations, focusing on delivering best-in-class experiences that meet business objectives. The ideal candidate will have strong organizational skills, attention to detail, and extensive experience managing corporate events, conferences, or exhibitions.

PRINCIPAL ACCOUNTABILITIES

• Lead the end-to-end planning and execution of corporate events, including internal meetings, VIP receptions, together with some conferences, and smaller exhibition set up.
• Collaborate with internal stakeholders to align event objectives with broader business goals.
• Develop event concepts, agendas, and timelines that enhance the attendee experience and meet strategic priorities.
• Manage event budgets, ensuring efficient use of resources while maintaining high-quality standards.
• Identify, negotiate, and manage relationships with venues, vendors, and suppliers (e.g., caterers, AV providers, production teams).
• Track expenditures and ensure all vendor contracts and invoices align with agreed terms.

3. Logistics & Operations Management

• Oversee all operational aspects, including registration, catering, travel, transportation, signage, and on-site setup.
• Develop detailed event production schedules and run-of-show documents to coordinate activities effectively.
• Ensure compliance with health, safety, and legal requirements for all events.

4. On-site Event Execution

• Manage on-site event operations, including venue setup, sponsor activations, and attendee services.
• Lead event teams, including staff, volunteers, and external contractors, to deliver seamless event experiences.
• Proactively address any issues that arise during events, ensuring smooth operations.

5. Stakeholder Communication & Collaboration

• Serve as the primary point of contact for internal stakeholders, sponsors, and partners regarding event operations.
• Collaborate with marketing to ensure event branding and messaging are consistent across touchpoints.
• Work closely with sales and sponsorship teams to integrate sponsor activations into event programming.
• Conduct post-event evaluations, collecting feedback from attendees, sponsors, and internal stakeholders.
• Analyze event performance metrics (e.g., attendance, engagement, and ROI) to identify areas for improvement.
• Implement best practices and process improvements for future events.

KEY INTERFACES

• Editorial and Pricing – key internal stakeholder for Corporate Events
• Marketing – both Events and Central Marketing
• Tech and IT – CRM, Corporate
• Sales – both Events and Subscription Sales
• Product Teams

We recruit talented, dynamic people with diverse backgrounds and experiences, all united by a belief in our mission to provide the world’s leading and most trusted price reporting, events, and intelligence service for the markets we serve. We’re proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully.

If you are open-minded, curious, resilient, solutions-oriented and committed to promoting equality, then read on...

KNOWLEDGE, EXPERIENCE AND SKILLS

We are looking for an individual who is highly motivated, driven, and have a passion to be part of a fast-paced, successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.

• Proven experience managing corporate events, conferences, or exhibitions.
• Strong project management skills, with the ability to manage multiple events simultaneously.
• Excellent organizational and problem-solving skills, with a focus on attention to detail.
• Strong vendor and venue negotiation and relationship management skills.
• Ability to work under pressure and handle unexpected challenges with professionalism.
• Excellent communication and interpersonal skills, with experience working across teams.
• Proficiency with event management software, CRM systems, and Microsoft Office Suite.

If you're excited about the role but your experience, skills or qualifications don't perfectly align, we encourage you to apply anyway.

Our Values

Fastmarkets people come from all different walks of life. It’s this mix of brilliant personalities, experiences and insights that gives us that warm, open, and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are, there are six things we all have in common – and they form our Fastmarkets values.

Created by our own employees to reflect some of the personal traits that Fastmarkets people have, our values are key to what makes our culture unique. They reflect who each of us are and they're embedded in everything we do. Our values are:

• METRICS DRIVEN. We use insights to improve our customers’ experience and our business performance
  
• ACCOUNTABLE. We are accountable to ourselves and those we work with: we keep our promises and get things done
  
• GROWTH MINDSET. This value enables us to be nimble to the changing realities and operate with a sense of urgency
  
• INCLUSIVE. We are inclusive and respectful, celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
  
• CUSTOMER CENTRIC. We are customer-centric in all that we do
  
• COLLABORATIVE. We are collaborative, able to work across teams and capitalise on the diversity of intellect, perspectives, and experiences.

You’ve read a little about us – now it’s over to you!

If you like what you’ve read so far and think you can see yourself as a Fastmarkets person, it’s time to fill in your application form. This form is an important part of the selection process: it’s used to determine whether or not you’ll be chosen to have an interview and acts as a basis for the questions we’ll ask you on the day.

It’s vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why you’re great.