Senior Company Secretary

TN United Kingdom; London; Hybrid; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Company Secretary to manage client structures and ensure compliance. This role involves overseeing secretarial operations, maintaining statutory records, and building strong client relationships. You'll enjoy a supportive environment that values your contributions and offers professional development opportunities. With a commitment to diversity and inclusion, this firm fosters a culture where every voice is heard. If you're ready to take initiative and thrive in a dynamic setting, this is the perfect opportunity for you.

Benefits

Support for Professional Accreditations

Flexible Arrangements

Generous Holidays

Continuous Mentoring

Employee Assistance Program

Employee Share Plan

Qualifications

• 3+ years of experience in company secretarial and managing corporate structures.
• Strong knowledge of compliance requirements and AML regulations.

Responsibilities

• Oversee day-to-day company secretarial operations and client structures.
• Participate in board meetings and ensure compliance with statutory records.

Skills

Company Secretarial Operations

Compliance Knowledge

Client Relationship Management

Attention to Detail

Communication Skills

Team Management

Education

University Degree

Chartered Governance Qualification

Tools

Blueprint/Diligent

Job description

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We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.

Find out more about life at Alter Domus at careers.alterdomus.com

YOUR RESPONSIBILITIES WILL INCLUDE:

• Taking care of the day-to-day company secretarial operations of client structures, demonstrating the initiative to act autonomously without waiting for direction, when appropriate.
• Overseeing various company secretarial transactions including preparation and/or review of the necessary corporate approvals and filings.
• Preparing for and participating in board and shareholders' meetings and ensuring the minutes turnaround are respected
• Building robust relationships and acting as a key liaison and point of contact for all matters relating to the account, including clients, fund managers, independent tax specialists, lawyers and notaries.
• Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met.
• Working on the setup and/or on-boarding of client structures, and administering complex international structures.
• Assisting with the preparation, collation and ongoing monitoring of Know Your Customer/Client Due Diligence and promoter/corporate files.
• Proactively arranging a regular review of the entities’ records.
• Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication.
• Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action.
• Participating in the billing process and cash collection.
• Coordinate onboarding of new structures, client KYC and compliance related tasks.
• Supervision of junior employees, including sharing expertise, work quality assurance and mentoring.
• Keeping up to date with the relevant industry and regulatory changes.

YOUR PROFILE:

• Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one (not mandatory).
• You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature) preferable in corporate services providers.
• Prior Blueprint experience (now called Diligent) would be a very strong asset.
• You have a good knowledge of compliance requirements and AML regulations.
• You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate.
• You adopt a flexible and hands-on approach.
• You are organised with an eye for detail.
• You have the ability to prioritise and to handle multiple projects simultaneously is essential.
• You possess good communication skills and you are able to deal with people at all levels.
• Ability to act with an increased level of accountability, demonstrating strong ownership for your work, being flexible in managing priorities, respecting and adhering to the established processes and procedures, regulatory requirements.
• Experience of effectively coaching and supporting employees at junior level.

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What we offer

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave
• Flexible arrangements, generous holidays, birthday leave and graduation leave
• Continuous mentoring along your career progression
• Active sports, events and social committees across our offices
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
• The opportunity to invest in our growth and success through our Employee Share Plan

Equity in every sense of the word

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.