Senior Clinical Team Administrator

NHS Professionals; Ipswich; On-site; GBP 17,000 - 24,000; Part time

Job summary

NHS Professionals is seeking a Senior Clinical Team Administrator to support a multidisciplinary team. The role covers diary management, minute taking and supervision of junior admin staff across Ipswich and Norwich locations.

You will ensure timely preparation of minutes, manage schedules, and assist in data reporting while maintaining high standards of confidentiality and accuracy. The post is part-time (18.75 hours/week) with a fixed-term duration from 02/11/2026 to 31/03/2027, offering a

Qualifications

• Diary management experience required.
• Minute taking experience expected.
• Management experience for supervising staff.

Responsibilities

• Provide secretarial/administrative support to the team to ensure efficient service delivery.
• Provide supervision, support appraisals and training to identified admin staff.
• Respond to service needs to meet Trust requirements and supervise lower banded staff.
• Manage and arrange team diaries and appointment systems.
• Maintain patient information in line with Trust policy and data handling standards.

Skills

Diary management

Minute taking

Management experience

Job description

Job Title: Senior Clinical Team Administrator

Location: Mariner House, Ipswich, IP1 2GA OR Hellesdon Hospital, Norwich, NR6 5BE

Trust: Norfolk and Suffolk NHS Foundation Trust

Payrate: Band 4, £14.52 per hour

Shift Patterns: Flexible between Monday - Friday 9:00am - 5:00pm - to be discussed at interview (18.75 hours per week)

Duration: Start: 02/11/2026 End date: 31/03/2027

Experience Required:

• Diary management experience
• Minute Taking experience
• Management experience

Job Description:

• Provide secretarial / administrative support to the team in order that they can provide an efficient service to all customers.
• Provide supervision, support appraisals and training to a number of identified (lower banded) admin staff.
• Respond to the needs of the service to ensure that the requirements of the Trust can be met.
• Supervise lower banded staff

DUTIES AND RESPONSIBILITIES

Clinical Support

• Provide accurate, prompt and efficient secretarial/administrative support to the multidisciplinary team which may include presentations / spreadsheets including complex and confidential reports.
• Deal effectively, professionally and courteously, with all types of patient referrals liaising directly with General Practitioners, clinical and medical staff from other areas, service users and their relatives.
• Liaise with appropriate team members in the case of requests for urgent visits or other emergencies.
• Liaise in a professional manner with each member of the team, providing relevant information.
• Ensure the workload of the clinical support team is prioritised to ensure patient safety and meet quality standards.
• Manage and re-arrange team appointment systems and diaries.

General

• Ensure patient information is managed, retained and stored in line with Trust policy in an efficient and effective manner.
• Raise agendas, take and process minutes for teams across the locality.
• Attend and contribute to all internal / external meetings relevant to the post.
• Provide data as requested.
• Provide cover to other administrative staff during holidays and sickness, across the locality.
• Order stores as requested by the team.
• Liaise with maintenance departments as delegated by line manager regarding buildings and general maintenance.
• Liaise with ICT departments as delegated by line manager regarding problems and faults with electronic equipment etc.
• Encourage staff to operate a flexible approach to work, be adaptable to change and able to work within a team across the locality.
• Undertake any other appropriate tasks as requested to meet the needs of the service.

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership.

We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion