Senior Clerical Officer - Local Youth Service - Causeway Coast & Glens

TN United Kingdom; Derry/Londonderry; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Senior Clerical Officer to provide vital administrative support to the Youth Service team in the Causeway Coast and Glens area. This role involves managing records, financial transactions, and office resources while ensuring efficient communication within the team and with external agencies. The ideal candidate will have strong clerical skills, experience in financial management, and a proficiency in IT systems. Join a dedicated team and contribute to the positive development of local youth services in a supportive environment.

Qualifications

• Experience in providing administrative and clerical support.
• Ability to manage financial records and cash handling.

Responsibilities

• Provide clerical support to the Senior Youth Officer and Youth Workers.
• Maintain office resources and manage petty cash.

Skills

Administrative Support

Clerical Skills

Financial Management

Communication Skills

IT Proficiency

Education

Relevant Administrative Qualification

Tools

Microsoft Office Suite

Database Management Systems

Job description

Social network you want to login/join with:

Senior Clerical Officer - Local Youth Service - Causeway Coast & Glens, Londonderry

Client:

Education Authority

Location:

Job Category:

Other

-

EU work permit required:

Yes

Job Reference:

fc0cae3fd1a3

Job Views:

3

Posted:

08.05.2025

Expiry Date:

22.06.2025

Job Description:

JOB PURPOSE

To provide administrative, clerical and secretarial support to the Senior Youth Officer and Youth Worker Team for the Causeway Coast and Glens team.

MAIN DUTIES AND RESPONSIBILITIES

General Administrative Processes and Records

• Provide administrative, clerical and secretarial support for the Senior Youth Officer and Youth Workers.
• Develop, maintain and operate manual and computerised information systems in connection with youth groups, staff and budgets.
• Provide administration in connection with the full range of youth service schemes.
• Complete and submit all returns and records as required.
• Responsible for the recording and processing of employment details of controlled workers including monthly timecards.
• Operate/oversee requisitioning procedures for controlled youth groups and locations.
• Stock control of office resources.
• Arrange for the maintenance of office equipment including computers and I.T. equipment.

Finance: In accordance with EA Procedures

• Receive, receipt and account for all cash received in the office.
• Bank monies and maintain banking records.
• Be responsible for preparing grant aid payments to youth groups before forwarding to Headquarters for processing payments.
• Monitor the expenditure of each youth group/project.
• Operate and maintain the office petty cash float.

Reception, Secretarial and Secretariat

• Operate the telephone/switchboard, receive visitors and provide assistance as required.
• Provide I.T. administration, filing, faxing and photocopying in support of administrative processes including the use of e-mail, intranet and internet facilities.
• Sort, screen and distribute all mail.
• Ensure the secure storage of valuable items and confidential documentation.
• Obtain and update lists of guests, issue invitations, prepare tickets and programmes as required for youth service events.
• Maintain diaries, arrange appointments and meetings for the Senior Youth Officer and Area Youth Workers (where applicable).
• Communicate with staff from other agencies to receive and provide basic information.
• Service meetings and draft minutes on occasions as required.

Other Duties

• Such other duties as may be related to the level of the job.