Senior Business Support Assistant-Specialist Children’s Services

NHS Scotland; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a prominent healthcare system in the UK as a vital member of the business support team. This full-time role offers the chance to provide comprehensive administrative support to a multidisciplinary team, ensuring the smooth operation of services for children. You will supervise daily administrative activities, manage staff, and uphold health and safety standards. This position is perfect for someone who thrives in a dynamic environment and is passionate about making a difference in the healthcare sector. With a commitment to diversity and inclusion, this organization welcomes applications from all backgrounds.

Qualifications

• Experience in a secretarial or administrative role is essential.
• Formal qualifications in secretarial studies or business administration are preferred.

Responsibilities

• Supervise day-to-day administration of the team to ensure efficiency.
• Provide secretarial and administrative duties supporting the multidisciplinary team.

Skills

Computer Literacy

Secretarial Skills

Administrative Skills

Team Supervision

Education

ECDL

HNC in Secretarial Studies

SVQ Level 3

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK, employing around 40,000 staff across various clinical and non-clinical roles. We provide acute hospital, primary, community, and mental health services to a population of over 1.15 million, expanding to 2.2 million when regional and national services are included.

Position Details

This is a permanent, full-time position with a Monday to Friday shift pattern.

Role Overview

The successful candidate will be part of the business support team, providing comprehensive secretarial and administrative support to the Specialist Children’s Services multidisciplinary team, including Paediatricians, Nursing, OT, Physio, and SLT. The role involves independent work and understanding of the service, supervising daily administrative activities, and ensuring the team's smooth operation.

Responsibilities

1. Supervise the day-to-day administration of the team, ensuring efficiency.
2. Supervise Band 2 and 3 staff within the service.
3. Potentially oversee facility/site management, ensuring health & safety legislation and policies are upheld to maintain a safe environment for patients, visitors, and staff.
4. Provide secretarial and administrative duties, demonstrating competency in computer packages, supported by experience or formal qualifications such as ECDL, HNC in Secretarial Studies or Business Administration, SVQ Level 3, or equivalent practical experience.
5. Maintain good knowledge of office procedures and systems, with prior experience in a secretarial or administrative role.

Additional Information

Informal inquiries can be directed to Suzy Gillan, Assistant Business Support Manager, at 07929725217 or [e-mail]. Details for contacting the Recruitment Service are available within the Candidate Information Packs.

Note: Due to high response levels, the application closing date may be earlier than advertised. Candidates are encouraged to complete their application promptly.

NHS Greater Glasgow and Clyde values diversity and is committed to inclusion. We are a Forces Friendly Employer, supporting applications from the Armed Forces Community. All responses to application questions must be your own work; the use of AI or third-party assistance to draft responses is discouraged and may lead to application withdrawal.