Senior Business Support Assistant-Specialist Children’s Services

NHS Scotland; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player in healthcare is seeking a dedicated administrative professional to join their business support team. This full-time role involves providing essential secretarial support to a multidisciplinary team, ensuring smooth operations and compliance with health and safety regulations. The ideal candidate will possess strong computer skills and relevant qualifications, contributing to the success of the team while supervising junior staff. This is a fantastic opportunity to make a meaningful impact in a dynamic healthcare environment, supporting a diverse community and enhancing patient care.

Qualifications

• Competency in various computer packages and office procedures.
• Experience in a secretarial or administrative role is essential.

Responsibilities

• Provide secretarial and administrative support to the multidisciplinary team.
• Supervise day-to-day administration and ensure compliance with health & safety.

Skills

Computer proficiency

Office procedures knowledge

Administrative skills

Education

HNC in Secretarial Studies

SVQ Level 3 in Administration

Tools

ECDL

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK, employing around 40,000 staff across a wide range of clinical and non-clinical roles. We provide acute hospital, primary, community, and mental health services to a population of over 1.15 million, expanding to 2.2 million when regional and national services are included.

This is a permanent, full-time position with a shift pattern from Monday to Friday.

The role is part of the business support team, providing comprehensive secretarial and administrative support to the Specialist Children’s Services multidisciplinary team, including Paediatricians, Nurses, OT, Physio, and SLT. The post-holder will contribute to the team's success through efficient secretarial and administrative duties, working independently and demonstrating a clear understanding of the service.

The post involves supervising the day-to-day administration of the team, ensuring smooth operations and efficiency. The post-holder will supervise Band 2 and 3 staff within the service and may have delegated responsibilities for facility/site management, ensuring compliance with health & safety legislation and policies to maintain a safe environment for patients, visitors, and staff. This role requires predominantly in-office work.

Applicants must demonstrate competency in various computer packages, evidenced by experience or formal qualifications such as ECDL, or hold a recognized qualification in Administration equivalent to HNC in Secretarial Studies or Business Administration, or SVQ Level 3 in Administration, or possess significant relevant practical experience.

Good knowledge of office procedures and systems is essential, along with prior experience in a secretarial or administrative role.

Informal enquiries: Suzy Gillan, Assistant Business Support Manager, 07929725217, [e-mail]

Further contact details for the Recruitment Service are available within the Candidate Information Packs.

Note: Due to anticipated high response, this post may close before the advertised deadline. Applicants are encouraged to complete their application promptly after starting.

NHS Greater Glasgow and Clyde values diversity and encourages applications from all community sections. We are committed to being a Forces Friendly Employer, supporting applications from the Armed Forces Community by recognizing their skills and experience.

Applicants should provide genuine, original responses to all questions. The use of AI or third-party tools to generate or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own and reflect your personal skills and experience. Failure to comply may result in withdrawal from the process.

For application support, contact the Jobtrain support hub.