Senior Business Support Assistant - Pharmacy...

Nhs Scotland; Glasgow; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

NHS Pension Scheme

Annual leave

Employee assistance programme

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is seeking an Administrator to provide comprehensive secretarial and administrative support to the Prescribing Support Team within Glasgow City HSCP North East. The role requires excellent communication, organisational and time management skills, and the ability to work independently with minimal supervision.

The post is a permanent role based at Blair Court, with Monday to Thursday - 28.8 hours, offering diverse support across clinical and non-clinical

Qualifications

• Proficient in Microsoft Office and Outlook.
• Experience with office equipment and systems.

Responsibilities

• Provide comprehensive secretarial and administrative support to managers and the Prescribing Support Team.
• Manage correspondence, emails, and telephone enquiries; draft routine and complex communications.
• Prepare documents, reports, presentations and statistical information with high accuracy; support meetings and diary management.
• Maintain filing, records management, attendance and sickness records; process payroll-related returns and expenses.

Job description

Blair Court

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

An exciting opportunity has arisen within Glasgow City HSCP North East for an enthusiastic, self-motivated and committed Administrator to provide comprehensive secretarial and administrative support to the Prescribing Support Team. The successful candidate will deliver a high-quality administrative service, working independently with minimal supervision while adhering to established protocols and procedures. The role requires excellent communication, organisational and time management skills, alongside the ability to work collaboratively as part of a team and manage competing priorities effectively.

NHS Greater Glasgow and Clyde (NHSGGC) may be able to provide visa sponsorship for certain roles, subject to the post meeting the relevant eligibility criteria. Sponsorship is not guaranteed and will be determined on a case-by-case basis following interview and during the pre-employment verification process. Applicants must state their current right to work in their application.

Please see below for more details:

and Health and Care Worker visa

Duration, Location, and Working Pattern:

Permanent Role

Blair Court

Monday to Thursday - 28.8 Hours

Key responsibilities:

The post holder will provide a comprehensive secretarial and administrative service to managers and the Prescribing Support Team. Duties include acting as a first point of contact for enquiries, managing correspondence and email systems, drafting routine and complex communications, handling telephone enquiries, and conveying messages accurately and promptly. The role involves producing a variety of documents, reports, presentations and statistical information with a high degree of accuracy, supporting meeting and event organisation, diary management, minute taking, and arranging hospitality for visitors. The successful candidate will maintain filing and records management systems, attendance and sickness records, process payroll-related returns and expenses, manage office supplies and consumables, and coordinate facilities and IT support arrangements for staff. The role also requires maintaining electronic databases, contributing to internal web pages, and supporting the continuous improvement of administrative systems and working practices.

Knowledge, training, qualifications and/or experience required to do the job:

• Proficient in all aspects of Microsoft Office and Microsoft Outlook.
• Competent in the use of a range of computer packages, demonstrated through experience or a formal qualification such as ECDL.
• Knowledge and experience of working within an office environment and operating office equipment and systems.
• Recognised qualification in Administration, such as:HNC in Secretarial Studies or Business Administration; orSVQ Level 3 in Administration; orSignificant equivalent practical experience.
• Previous experience in a secretarial or administrative role, ideally with at least three years' relevant experience.
• Advanced keyboard and document production skills.
• Excellent verbal and written English communication skills.
• Strong organisational, planning and time management skills.
• Ability to prioritise workload, manage conflicting demands and solve problems effectively.
• Knowledge of office procedures, records management systems and administrative processes.
• Willingness to undertake further training and development, including short courses or formal qualifications where appropriate.
• Commitment to participating in an ongoing personal development plan and continuous professional development activities.

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?