Senior Bookkeeper (Part-Time Maternity Cover)

Fire & Flow Coffee; Cirencester; Remote; GBP 30,000 - 42,000; Part time

Job summary

Fire & Flow Coffee is seeking a part-time Senior Bookkeeper to cover a 1-year maternity leave. The role offers flexible hours (approximately 10–25 per week) and will involve day-to-day bookkeeping across the business at our Cirencester site.

You will keep records accurate, handle invoices with Dext and Xero, manage payroll data, assist with month-end processes, and support VAT compliance and reporting. We’re a growing specialty coffee roastery with a cafe on site, seeking an organised, reliable

Qualifications

• Experience managing day-to-day bookkeeping in a small business.
• Proficiency with Xero and Dext for invoicing and bookkeeping.
• Strong organisation and attention to detail.
• Ability to support payroll information and payments.

Responsibilities

• Maintain accurate bookkeeping records across the business.
• Process invoices through Dext and Xero.
• Reconcile bank statements in Xero.
• Manage accounts receivable, statements, and credit control.
• Prepare supplier payment runs.
• Support payroll, pensions, and payroll journals.
• Assist with management accounts and reporting.

Skills

Bookkeeping

Organisation

Attention to detail

Payroll administration

Tools

Xero

Dext

Job description

Location: Fire & Flow Coffee Roastery, Cirencester, Cotswolds Hours: Part-time, flexible, approximately 10-25 hours per week Contract Type: 1 year fixed-term maternity cover Pay: £36,000+ full-time equivalent, depending on experience Start Date: ASAP

We are looking for a part-time Senior Bookkeeper to join Fire & Flow on a 1 year fixed-term maternity cover basis.

This is a flexible role, ideally suited to someone experienced and confident managing day-to-day bookkeeping tasks within a growing small business. You will support the smooth running of our finance administration, helping to keep records accurate, payments organised, payroll information up to date, and key financial processes running smoothly.

The role will involve working across multiple areas of the business, so strong organisation and attention to detail are essential.

More about us:

Fire & Flow is a specialty coffee roastery based in the Cotswolds, supplying high-quality coffee to a growing network of wholesale partners, alongside operating a large, high-volume brunch cafe on site.

We’re a growing business with big plans, and we are looking for an organised, accurate, and reliable Senior Bookkeeper to support our finance function during a period of maternity cover.

Key Responsibilities

• Maintain accurate bookkeeping records across the business
• Manage customer and supplier queries
• Process and post invoices through Dext and Xero
• Track down missing invoices and supporting documentation where required
• Reconcile bank transactions in Xero
• Maintain organised digital finance records and documentation
• Support month-end finance administration
• Process supplier invoices and ensure they are recorded correctly
• Prepare supplier payment runs and ensure payments are made on time
• Liaise with suppliers regarding queries, missing invoices, and statements
• Ensure supplier accounts are accurate and kept up to date

Accounts Receivable & Customer Accounts

• Support with sales invoices, customer payments, and credit control where required
• Send customer statements and follow up with customers where needed
• Help ensure customer records and balances are accurate and up to date

VAT & Compliance Support

• Prepare and submit quarterly VAT group returns across our group of companies
• Liaise with external accountants on queries where required
• Help ensure finance records are maintained clearly for reporting, VAT, and compliance purposes

Payroll & HR Finance Admin

• Review hours worked and flag any queries around breaks, comments, or timesheet issues
• Pull sickness & holiday reports and support accurate pay calculations
• Review pension submissions
• Prepare HMRC payment information
• Carry out gross-to-net checks and reconciliation controls
• Prepare payroll-related journals, including tips journals

Management Accounts & Reporting Support

• Support management accounts review across group companies
• Check figures for reasonableness and flag anything that looks unusual
• Assist with reporting and finance admin as required