Senior Billing Assistant

Fieldfisher; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Private medical insurance

Health cash plan

Dental insurance

Life assurance

Critical illness insurance

Pension matching (up to 7%)

Holiday trading

Job summary

Fieldfisher is seeking a Senior Billing Assistant to join our UK billing team, supporting WIP and invoice production across UK and SV offices. This 12-month fixed-term role focuses on accurate billing, VAT compliance, and collaboration with Partners and accounts colleagues.

You will draft, finalise and issue invoices, ensuring adherence to client instructions and billing guidelines, while maintaining high standards of numeracy and attention to detail in a fast-paced professional services

Qualifications

• Strong numeracy and attention to detail.
• Excellent communication with Partners, FEs, PAs.
• Experience with UK VAT and EU VAT considerations in billing.

Responsibilities

• Draft and finalise invoices as part of UK billing team.
• Issue invoices in line with UK VAT regulations and client requirements.
• Coordinate with departments and clients on invoice styles and formats.
• Ensure invoices follow agreed billing instructions or client requirements (e.g., retainer bills).
• Understand adjustment needs (fee earner rates, exception rates) and coordinate as needed.
• Coordinate write-offs, time/disbursement transfers, and file closures.

Skills

Numeracy

Communication

Attention to detail

Deadline driven

Teamwork

Tools

MS Office Suite

Billing platforms

Job description

Join Fieldfisher as a Senior Billing Assistant!

We are seeking a dedicated Senior Biller to join our team, supporting Revenue Controllers in managing the WIP management cycle and maintaining the flow of accurate billings in line with agreed targets.

This role involves overseeing and contributing to the general billing and IP folder for both our UK and SV offices. As a Senior Billing Assistant, you will have the opportunity to apply your expertise in all aspects of WIP billing within a European law firm, while engaging with Partners and collaborating closely with other functions within the accounts team.

Please note this is a 12 month fixed-term contract.

Why should you apply?

• Innovative Environment: Join a forward-thinking firm committed to innovative solutions in the legal industry.
• Career Growth: Be part of a firm that supports career development and advancement.
• Collaborative Culture: Work in a people first, supportive environment.
• Diverse Opportunities: Engage in various aspects of WIP billing and interact with different departments.
• Global Reach: Contribute to billing processes for both UK and international offices.
• Professional Development: Access to training and resources to enhance your skills and knowledge.

As a Billing Assistant, you will be…

• Working as part of the UK billing team to draft and finalise invoices
• Issuing invoices in accordance with UK and EU VAT regulations.
• Working with a range of different departments and clients issuing invoices in various styles
• Ensuring that all bills are raised in accordance with agreed billing instructions or client requirements eg retainer bills.
• Understanding exception rates on clients and matters and from time-to-time coordinating adjustments to fee earner rates on client/matter files
• Coordinating write-offs to all also include time and disbursement transfers, time divisions, revaluations and file closures

A bit about you

• Can develop strong working relationships with the billing team learning all billing aspects relating to the different types of billing/e-billing across the firm.
• Requires strong understanding of the billing procedures in a professional services firm and detailed knowledge of alternative billing arrangements, SAR and VAT issues impacting on billing.
• Must be able to communicate effectively with individual Partners, Fee Earners and PAs in a professional and personable manner. This is a key role for the visibility of the accounts team and so must always be professional and presentable.
• Needs to be able to provide value and quality in all preparation, drafting and finalisation of invoices issued.
• Needs to have strong numeracy and communication skills with a strong attention to detail.
• Needs to have good experience of using Microsoft applications and using different billing platforms.
• Strong ability and work ethic to meet deadlines under pressure.

Who are we looking for?

• We don't have a type. We believe our differences are our strengths; varied cultures, approaches and experiences can only benefit us.

What do we offer?

• You can be yourself: It takes everyone to make us who we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together.
• In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
• Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher.
• Come for the WOW views: Riverbank House is in the City, just next to London Bridge with stunning views of The Shard and Tower Bridge. It's a short walk from Monument/Bank.
• Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
• Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.

Inclusion at Fieldfisher

At Fieldfisher, inclusion is central to how we work. We are committed to creating a workplace where everyone feels respected, supported and able to succeed.

If you need any adjustments during the recruitment process or once you join us, we will work with you to put the right support in place. Examples include extra time for assessments, accessible document formats, alternative interview formats, quiet rooms, or physical and technological accessibility support.

For accessibility information on our London office, visit: Accessing Fieldfisher London ¦ Fieldfisher ¦ Fieldfisher

We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.