Senior Bid Coordinator (Maternity cover)

Pell Frischmann; Cardiff; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

Pell Frischmann is recruiting a Senior Bid Coordinator for a maternity cover of around 12 to 18 months, with hybrid working across UK offices. You will manage end-to-end bid submissions, coordinate internal and external partners, and develop compelling responses to win contracts across highways and urban mobility and other sectors.

The role requires excellent written and verbal communication, attention to detail, a degree level or time served qualification, and strong MS Office skills.

Qualifications

• Must have substantial experience as a Bid Coordinator with a proven track record.
• You should demonstrate passion for writing and meticulous attention to detail.
• Excellent written and verbal communication, with ability to translate information technically and creatively.
• Interpersonal skills with commercial awareness; able to coordinate multiple technical teams.

Responsibilities

• Prepare and manage tenders and bids across sectors, focusing on highways and urban mobility.
• Support tender prep for other sectors during peak workloads.
• Lead bid submissions, coordinating internal and external partners and deadlines.
• Attend tender briefings and develop compelling collateral with Subject Matter Experts.
• Maintain market intelligence and best practices to create winning bids.
• Proofread material and provide technical and commercial writing where required.
• Improve processes and share best practices within the team.
• Develop creative bid writing and presentation approaches; maintain bid libraries.
• Assist in production, design, delivery, and management of bids, PQQs, and reports.
• Coordinate multiple technical teams and stay calm under pressure.

Skills

Attention to detail

Written communication

Verbal communication

Highly organised

Project coordination

Prioritisation under pressure

Education

Degree level or time served

Tools

MS Office (Word, Excel, PowerPoint)

Job description

for the foundation; so, our work directly contributes to the challenge of fighting global pollution and climate change. Appointment Type Fixed term contract (Maternity cover) Full Time/Part Time Full-time Specialism Sales/Bids Hours 37.5 Location Any of our UK offices Working Practice Hybrid Job Description Our Bids Team is now recruiting for a Senior Bid Coordinator to help support with Maternity cover for around 12 to 18 months, this will likely start in January 2026 and may have the opportunity to go permanent, depending on workload. This will be an opportunity to work across all of our sectors. You should be able to manage the process of compiling and producing high-quality submissions in order to achieve contract wins. We are open to the role being based in any of our UK offices.

Duties and responsibilities include:

• Providing tender preparation/support on tenders for all sectors but primarily for our Highways and Urban Mobility Sector Directors
• Supporting the tender preparation process for other sectors during peaks in workload when capacity allows
• Manage the entire process of preparing a successful bid submission including the management of online portals, coordination of internal and external partners, leading the development of bid responses, including bid structure, content and responses to questions and ensuring they are submitted as per tender processes and deadlines.
• Attend all tender and proposal briefings, liaising with Subject Matter Experts to develop compelling and relevant collateral.
• Maintain a high-level of market intelligence, legislative requirements and best practice in order to create winning bids.
• Responsible for proofreading final material and providing technical and commercial writing skills where required.
• Identifying opportunities to enhance and improve the process, whilst obtaining and sharing best practice with the team.
• Develop and use creative approaches to the writing and presentation of bids.
• Updating a library of company standard SQ and tender responses.
• Assist in the production, graphic design/production, delivery and management of bids, PQQs, reports and presentations.

The Ideal Candidate

You will be an experienced Bid Coordinator with a great track record. You'll be able to demonstrate a passion for writing and attention to detail. In addition, you will have excellent written and verbal communication skills, with the ability to translate information technically and creatively.

You will also:

• Significant years of experience working as a Bid Coordinator
• Be qualified to Degree level or time served
• Have outstanding interpersonal skills with a good degree of commercial awareness
• Be highly organised and feel comfortable in coordinating and managing bids for multiple technical teams
• Be able to stay calm and focused in a fast-paced environment while juggling multiple concurrent deadlines
• Be able to prioritize high volumes of work from a multitude of sources to meet deadlines while maintaining the highest quality standards
• Have experience with formatting, reviewing and proofreading of materials for content and grammar
• Be able to confidently make an independent presentation
• Have working knowledge of MSOffice including Word, Excel, PowerPoint

Why Pell Frischmann?

We are one of the UK's most influential and highly respected firms of infrastructure and built environment professionals. We provide a collaborative and supportive working environment, where you'll have the freedom and flexibility to create your own pathway and make a real impact within the business and in the communities in which you will operate. We'll support your ongoing personal and professional development as your career progresses, allowing you to reach your full potential. We are committed to providing equal opportunities for all, welcoming applications from all backgrounds and are delighted to be a part of the government's Disability Confident Scheme. We're happy to talk about flexible working and are committed to promoting the wellbeing of all our employees. In addition, you'll receive a competitive salary and other excellent benefits you can find on the link below!

About Pell Frischmann:

Pell Frischmann is a specialist advisory and technical consultancy operating across the built and natural environment, helping to shape a better future for the communities in which we work. We offer consultancy services, with access to specialist sister companies and partners, to support both public and private-sector clients. We work across sectors encompassing buildings, infrastructure, and regeneration. Originally formed in 1926, we have a unique heritage in delivering client-focused solutions that deliver value through our commercial awareness, sustainable aspirations, and innovative approach. Our distinctive future is defined by our ownership; Pell Frischmann is a part of RSBG SE, the patient capital investment arm of RAG-Stiftung. RAG-Stiftung is a foundation with the long-term public purpose to deal with the environmental and social commitments resulting from the closing of Germany's coal mining industry. RSBG SE's mission is to generate sustainable funds