Senior Bid Coordinator

Brandon James Ltd; West End; Hybrid; GBP 40,000 - 50,000; Full time

Benefits offered by this job

25 days annual leave

Pension contribution

Profit sharing scheme

Referral bonus

Life assurance

Job summary

Brandon James Ltd. is seeking a Senior Bid Coordinator to lead end-to-end bid processes from opportunity through final submission, across sectors in a London-based team. The role focuses on coordinating programmes, input from stakeholders, and ensuring high-quality, compliant responses.

You will craft bid documents using InDesign, write and edit content, and collaborate with partners and technical teams to drive successful outcomes and continual process improvements.

Qualifications

• Experience in bid coordination within architecture/construction
• Strong knowledge of end-to-end bid process
• Excellent Adobe InDesign skills
• Strong bid writing, editing and proofreading ability
• Experience using procurement portals
• Excellent written and verbal communication skills
• Exceptional attention to detail
• Strong time management and organisational skills
• Ability to manage several live bids with deadlines
• Confidence working with senior stakeholders and partners

Responsibilities

• Manage full bid process from initial opportunity to final submission
• Coordinate bid programmes, deadlines and stakeholder input
• Manage procurement portals and submission methods
• Produce high-quality bid documents using Adobe InDesign
• Write, edit and review bid responses for accuracy and consistency
• Build relationships with partners and senior technical teams
• Support development of work-winning strategies and proposals
• Maintain bid libraries with CVs, case studies and photography
• Review outcomes and capture lessons learned for future bids
• Collaborate with business development and marketing teams
• Support multiple bids with differing deadlines and stakeholder requirements
• Help the bids team deliver longer-term strategic objectives

Skills

Bid coordination

Architecture knowledge

Adobe InDesign

Procurement portals

Communication

Time management

Stakeholder management

Editing & proofreading

Tools

CMAP

OpenAsset

Job description

Senior Bid Coordinator

A leading architectural practice is seeking a creative and highly organised Senior Bid Coordinator to join its London team.

This is an excellent opportunity for an experienced Bid Coordinator to take ownership of key and high-value submissions, support wider work-winning activity and contribute to the continued development of a successful bids function.

The Senior Bid Coordinator will manage multiple submissions across a range of sectors, helping to produce compelling, accurate and visually strong proposals.

The Senior Bid Coordinator Role

The successful Senior Bid Coordinator will be responsible for managing the end-to-end bid process while supporting strategic work-winning activity across the practice.

Responsibilities will include:

• Managing the full bid process from initial opportunity through to final submission
• Coordinating bid programmes, internal deadlines and stakeholder input
• Managing procurement portals and different submission methods
• Producing high-quality bid documents using Adobe Creative Suite, particularly InDesign
• Writing, editing and reviewing bid responsesEnsuring submissions are accurate, consistent and aligned with internal standards
• Building strong relationships with partners, senior stakeholders and technical teams
• Supporting the development and implementation of work-winning strategies
• Producing proposals, presentation materials and supporting documents
• Maintaining internal bid libraries, including CVs, project case studies and photography
• Reviewing bid outcomes and supporting lessons-learned activity following wins and losses
• Identifying opportunities to improve bid processes and introduce efficiencies
• Collaborating with business development and marketing colleagues
• Supporting multiple bids with differing deadlines and stakeholder requirements
• Helping the wider bids team deliver longer-term strategic objectives

The Senior Bid Coordinator

The successful Senior Bid Coordinator will ideally have:

• Previous experience in bid coordination
• Experience within architecture, construction, consultancy or the wider built environment
• Strong knowledge of the end-to-end bid process
• Excellent Adobe InDesign skills
• Strong bid writing, editing and proofreading ability
• Experience using procurement portals
• Excellent written and verbal communication skills
• Exceptional attention to detail
• Strong time management and organisational skills
• The ability to manage several live bids and competing deadlines
• Confidence working with senior stakeholders and partners
• Experience using CMAP and OpenAsset would be advantageous

In Return

Salary: £40,000 – £50,000

• 25 days’ annual leave
• Annual leave increases with length of service, up to 30 days
• 5% employer pension contribution after three months
• Discretionary profit share scheme
• Referral bonus
• Life assurance at four times salary
• Agile working
• Core working hours
• Work from home up to two days per week
• Study sponsorship opportunities
• Bespoke training opportunities
• Annual professional subscription fees covered
• Employee Assistance Programme
• Family leave policies, additional annual leave
• Enhanced maternity and paternity leave
• Sabbatical opportunities
• Season ticket loan
• Bike2Work scheme
• Electric car scheme
• Subsidised gym membership

If you are a Senior Bid Coordinator considering your career opportunities, please contact Megan Cole at Brandon James.

REF: 22478MC