Senior Assistant Company Secretary

IHG Hotels & Resorts; Windsor; Hybrid; GBP 65,000 - 90,000; Full time

Job summary

IHG Hotels & Resorts is seeking a Senior Assistant Company Secretary to join the global HQ in Windsor on a fixed-term contract for up to six months. You will own key share scheme activity, support UK committees and subsidiaries, advise on governance and regulatory requirements, and work with senior stakeholders across the business.

The role is hands-on with breadth, offering exposure to UK and US listing rules, corporate events, and policy development within a FTSE 100–level governance framework.

Qualifications

• Chartered Secretary status or equivalent qualification.
• At least five years post-qualification company secretarial experience, ideally in a UK FTSE environment.
• Strong knowledge of share schemes, share registration, UK company law and listing rules.
• Ability to work independently, prioritise and meet deadlines.
• Clear written and verbal communication with strong attention to detail.
• Good judgement, commercial awareness and ability to handle sensitive matters.
• Flexible style with ability to build relationships across teams and seniority levels.

Responsibilities

• Manage and administer employee and executive share-based incentive schemes, including the Employee Share Ownership Trust.
• Support senior and former executives with share dealings and guidance on insider dealing rules and Market Abuse Regulation requirements.
• Prepare regular reports for the PLC Board and its committees, including routine minutes and follow-up actions.
• Act as secretary to UK subsidiary companies and routine committee meetings, covering meeting arrangements, minutes, statutory accounts and related actions.
• Advise on UK and US listing rules, company law, stock exchange rules and wider company secretarial matters.
• Contribute to major corporate events and transactions, which may include dividends, share consolidations, capital returns, reorganisations, disposals and acquisitions.
• Develop and maintain company secretariat policies, procedures and good practice across the function.
• Work with internal teams including Finance, Treasury, Tax, HR, Corporate Affairs, Investor Relations and Legal, as well as external advisers and service providers.

Skills

Chartered Secretary

Independent working

Attention to detail

Communication

Deadline-oriented

Commercial awareness

Relationship building

Education

Chartered Secretary qualification

Job description

At IHG Hotels & Resorts, our Company Secretariat team plays a central role in supporting our Board, committees, subsidiaries and senior leaders. We’re looking for a Senior Assistant Company Secretary to join us in our global HQ in Windsor, UK, on a fixed-term contract for up to six months, helping deliver a high-quality secretariat service across a global, UK and US listed business.

This is a hands-on role with real breadth. You’ll take ownership of key share scheme activity, support UK committee and subsidiary matters, advise on governance and regulatory requirements, and work closely with senior stakeholders across IHG.

Keep the governance engine of a FTSE 100 business running smoothly.

What You’ll Do

• Manage and administer IHG’s employee and executive share-based incentive schemes, including the Employee Share Ownership Trust.
• Support senior and former executives with share dealings and provide guidance on insider dealing rules, PDMR interests and Market Abuse Regulation requirements.
• Prepare regular reports for the PLC Board and its committees, including routine minutes and follow-up actions.
• Act as secretary to UK subsidiary companies and routine committee meetings, covering meeting arrangements, minutes, statutory accounts and related actions.
• Advise on UK and US listing rules, company law, stock exchange rules and wider company secretarial matters.
• Contribute to major corporate events and transactions, which may include dividends, share consolidations, capital returns, reorganisations, disposals and acquisitions.
• Develop and maintain company secretariat policies, procedures and good practice across the function.
• Work with internal teams including Finance, Treasury, Tax, HR, Corporate Affairs, Investor Relations and Legal, as well as external advisers and service providers.

What You’ll Bring

• Qualified Chartered Secretary status, or equivalent qualification.
• At least five years’ post-qualification company secretarial experience, ideally in a UK FTSE environment.
• Strong current knowledge of share schemes, share registration processes, UK company law and relevant listing rules.
• Confidence working independently, prioritising well and delivering to deadlines.
• Clear written and verbal communication, with strong attention to detail.
• Good judgement, commercial awareness and the ability to manage sensitive matters carefully.
• A practical, flexible style, with the ability to build good working relationships across different teams and seniority levels.

This is a fixed-term contract opportunity, therefore it would be beneficial to have worked or have experience of working in the company secretarial team of a UK listed PLC.

Closing date for applications Friday 4th September 2026

At IHG Hotels & Resorts, we work together to deliver True Hospitality for Good on a global scale. With corporate offices and over 6,000 hotel destinations worldwide, a career at IHG is the perfect way to broaden your horizons. You’ll experience our unique culture and brilliant colleagues who will support and inspire you. With a host of corporate opportunities to choose from, wherever you are on your career journey, and whatever you want to achieve there’s Room for You at IHG.

Over recent years, we’ve transformed our company. We have bold ambitions to drive performance and maintain our relentless focus on growth in order to be the hotel company of choice that guests & owners love.

We are a hospitality business at our core and value connections and being together helps us foster a unique sense of belonging that also supports productivity. That’s why here at IHG, we give our colleagues flexibility and balance – working in a hybrid way, blending office and remote working collectively. We recognise that every role is different, that’s why leaders work with teams to determine how and when they collaborate.

We provide a wide range of benefits designed to help you live your best work life. These include impressive room discounts across our many properties, recharge days and volunteering days throughout the year. Through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace. We offer a unique and inclusive culture, where there is always Room for You to belong, grow and make a difference.

Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other category protected by applicable laws. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.