Assistant Company Secretary

Hilton Food Group; United Kingdom; Remote; GBP 65,000 - 90,000; Full time

Job summary

Hilton Foods seeks a seasoned governance professional to provide high-quality company secretarial support at UK listed-company level and independently manage key governance processes across the Group, including Board, Committees and public-market obligations.

You will build relationships with directors, senior management and advisers across geographies, supporting a Group-wide governance framework and ensuring compliance with legal, regulatory and disclosure requirements.

Qualifications

• Experience in a listed or complex international organisation.
• Proven ability to draft and coordinate governance matters.
• Strong capacity to manage multi-jurisdictional subsidiary governance and filings.

Responsibilities

• Maintain statutory registers and corporate records accurately.
• Coordinate governance for multi-jurisdictional subsidiaries.
• Lead end-to-end administration of Board and Committee meetings.
• Draft regulatory announcements and oversee disclosure obligations.
• Support Annual Report content and governance processes.
• Oversee share scheme administration and AGM activities.

Skills

Company secretarial

Governance

Board administration

Stakeholder engagement

Regulatory compliance

Education

ICSA/CGI qualified

Legal/finance qualification

Tools

Entity Management Platform

Job description

Hilton Foods is a leading internationalmulti-category food producer, serving customers and retail partners across theworld with high-quality meat, seafood, vegan and vegetarian foods and meals. Weare a business of over 7,300 employees, operating from 21 technologicallyadvanced food processing, packing and logistics facilities that serve over 19markets in Europe, Asia Pacific and North America. For over thirty years, ourbusiness has been built on long-term partnerships with our customers andsuppliers, many forged over several decades, and together we target long-term,sustainable growth and shared value.

PURPOSE OF ROLE

To provide high-quality company secretarial supportat UK listed-company level and independently manage key governanceprocesses across the Group, including matters relating to the Board, itsCommittees and the Company’s public-market obligations.

To help ensure Group-wide compliance with legal,regulatory, listing and governance requirements, applying sound judgementand escalating matters appropriately.

To build effective relationships with directors,senior management, advisers and colleagues across multiple geographies,supporting a Group-wide governance framework.

REPORTS TO

Deputy CompanySecretary

DEPARTMENT

Legal &Secretariat

KEY ACCOUNTABILITIES

• Maintain statutory registers and corporate records,ensuring information is accurate, complete and current.
• Manage the day-to-day governance of amulti-jurisdictional subsidiary portfolio, coordinating statutoryapprovals, corporate changes, records, compliance and local filings underthe oversight of the Deputy Company Secretary.
• Maintain the Entity Management Platform and driveimprovements in the accuracy, consistency and accessibility of Groupentity information.
• Lead the end-to-end administration of Board andExecutive level Committee meetings, including forward planning, agendas,paper collation, governance advice, action tracking and the preparation ofcomprehensive, accurate minutes suitable for formal approval.
• Draft and coordinate regulatory announcements,maintaining appropriate review and approval processes and supportingcompliance with applicable disclosure obligations.
• Support with the Annual Report process, includingdrafting and editing content, coordinating contributors and supportingverification.
• Manage day-to-day share scheme administration,including grant and maturity processes, exercises, employeecommunications, record maintenance and adviser liaison.
• Support with AGM administration.
• Manage elements of the dividend process, includingtimetable coordination, approvals and the drafting of intercompanydividend minutes and supporting documentation.
• Maintain governance and regulatory content on theinvestor section of the Hilton Foods corporate website.
• Lead or contribute to governance and complianceprojects, including policy reviews, horizon scanning and processimprovements.

QUALIFICATIONS AND EXPERIENCE

• Relevant company secretarial or governance experienceideally in a listed, or complex international organisation.
• Experience of preparing high-quality meeting minutesand supporting the meeting administration process.
• Experience of subsidiary governance, statutorycompliance and filings, ideally across more than one jurisdiction.
• Practical experience of share scheme administrationis desirable.
• Strong written and verbal communication skills, with aprofessional attitude to engaging with senior stakeholders and externaladvisers.
• High levels of professionalism, integrity anddiscretion when handling confidential and price-sensitiveinformation.
• Excellent attention to detail, sound judgement andthe ability to resolve issues and escalating appropriately.
• CGI part-qualified or qualified, or holding anequivalent legal, governance or finance qualification, with a commitmentto continuing professional development.