Senior Administrator

Aspris; Tetford; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Exclusive rewards & discounts

Comprehensive induction

Career progression training

Pension scheme

Enhanced PVG/DBS checks

Wellbeing support

Cycle to work scheme

Job summary

Kingsbrook School, a small specialist independent school for 11-18 year olds with SEMH and complex learning needs, is hiring a Senior Administrator. The role leads the administration team, manages financials, payroll and admissions processes, and interfaces with central services to ensure smooth operations.

The position runs 42 weeks per year (term time plus 3 weeks). A strong background in MS Office and HR/payroll is essential, with a proactive, collaborative attitude valued highly.

Qualifications

• Experience leading administrative teams within a school or similar setting.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with payroll and HR-related administrative tasks.
• Strong time management and prioritisation skills to handle a busy workload.

Responsibilities

• Lead the school administration operations and manage the current admin team.
• Develop and maintain administrative processes, record-keeping and filing systems.
• Collaborate with site staff and central services (Finance, HR, Recruitment).
• Support recruitment via pre-employment checks and ensure legal and regulatory standards.
• Oversee invoices, petty cash, transactions and reconciliations per procedures.
• Process local payroll and keep systems updated timely.
• Coordinate visits with parents/carers and local authorities for referrals/admissions.
• Facilitate new pupil admissions and orientation, liaising with Regional Business Manager.

Skills

Team leadership

MS Office (Excel/Word)

Time management

Payroll handling

HR processes

Education

None specified

Tools

Microsoft Office

Payroll systems

Job description

Would you like secure employment where you can progress your career?

If you would like to build a career that gives you genuine sense of achievement and fulfilment knowing that you can have a positive impact on the young people we support, then look no further and apply today!

Kingsbrook School are recruiting for a full-time Senior Administrator to join our dedicated and talented education administration team.

As Senior Administrator your role will be to lead the administration operations within the school to ensure it runs smoothly at all times and will include line management of the current administration team.

Our benefits include:

• exclusive access to reward and discount scheme
• comprehensive induction
• commitment to your ongoing training and career progression
• pension scheme
• paid for enhanced DBS
• wellbeing support
• cycle to work scheme and more!

Kingsbrook School is a small specialist independent school for 11-18 year old students with social, emotional, mental health difficulties and complex learning needs

Kingsbrook School is a unique setting within a small holding, so a love of animals is a must.

This role will be for 42 weeks per year, this is term time plus 3 weeks

Main Duties:

• Ensure the effective operation of administrative processes and procedures, recognising the importance of enquiries or issues and applying the appropriate prioritisation.
• Assist in the development and maintenance of specific administrative processes / systems, for example effective record keeping and filing systems.
• Liaise and work collaboratively with internal stakeholders including site-based staff and wider central services functions (Finance, HR, Recruitment).
• Take a lead role in the recruitment of new employees by providing administrative support to managers, undertaking a range of pre-employment checks, and ensuring recruitment is legal, safe and meets regulatory standards.
• Oversee financial and accounting administration - invoices, processing of petty cash, checking transactions and undertaking reconciliation in line with academy financial procedures.
• Processing local payroll, ensuring systems are updated in an accurate and timely manner.
• Liaise with external stakeholders including parents/carers, local authorities to arrange visits, meetings to support the referrals and admissions process.
• Facilitate and co-ordinate the organisation of the new pupil admission and transition process including new starter pack and new pupil orientation.
• Work alongside and support the Regional Business Manager with the day-to-day administration queries.

As part of Aspris Children’s Services we are immensely proud of the career pathway and training we can offer you. As long as you can demonstrate the values needed for a role, transferable skills and life experience, we will give you all the training and support you need to progress!

Our benefits include:

• Exclusive access to reward and discount scheme
• Blue Light discount card
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Paid for enhanced PVG/DBS
• Wellbeing support
• Cycle to work scheme and more!

We are looking for someone who:

• Has some experience of leading teams and is confident taking a lead role in regard to specific processes / pieces of work with appropriate support if required.
• At all times will work collaboratively with relevant colleagues to fulfil the requirements of the role and contribute positively to the effective running of the administration function within the school.
• Has proven experience in multitasking and who is highly skilled and proficient in the use of Microsoft Office, Excel & Word.
• Has excellent time management and prioritisation skills in order to manage a varied and busy workload to meet deadlines.
• Have experience of overseeing payroll and other human resource / employee relations functions.
• Demonstrate flexibility and resilience to respond to the changing needs of those who we support.
• Have a strong “can do” attitude.

Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

If you want to progress in your career and to have a job for life, Aspris Children’s Services will help you there.

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.

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