Senior Administrator

Barchester Healthcare; Inverness; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Barchester Healthcare is seeking a Senior Administrator to join their IT team in Inverness. In this role, you will manage IT orders, invoices, shipments, and support administrative operations. The ideal candidate will have strong organisational and communication skills, and will contribute to continuous improvement within the team.

This position allows for hybrid working post-induction and training. If you are proactive and enjoy a collaborative team environment, please apply!

Qualifications

• Experienced administrator with strong organisational skills.
• Ability to work well under pressure and manage workloads effectively.
• Full UK driving licence is essential.

Responsibilities

• Support IT administration functions across the department.
• Coordinate incoming and outgoing shipments and process invoices.
• Review existing processes to identify and implement improvements.
• Support team development and assist in onboarding new members.

Skills

Organisational skills

Communication skills

Customer service skills

Problem-solving abilities

Education

Good standard of education including Maths and English

Willingness to work towards SVQ Level 3 in Administration

Job description

Senior Administrator

At Barchester Healthcare, technology and operational excellence play a vital role in supporting the delivery of outstanding care across our services. We are looking for a proactive and highly organised IT Senior Administrator to join our IT team and support the smooth running of key administrative operations across the department.

This is a varied and fast-paced role where you’ll support the management of IT orders, invoices, shipments, inventory and day-to-day departmental administration. You’ll also work closely with the IT Administration Manager to help coordinate workloads, support team development and contribute to continuous improvement initiatives across the function.

If you are an experienced administrator with excellent organisational skills, a collaborative approach and the confidence to support others within a busy team environment, we’d love to hear from you.

This role is located in our Inverness office, with hybrid working available after full induction and training.

What You’ll Be Doing

IT Administration & Operational Support

• Support the delivery of all aspects of IT administration functions across the department
• Maintain accurate hardware and software inventory records
• Provide administrative support to colleagues within the IT team
• Ensure all IT documentation and records are maintained accurately and efficiently

Orders, Shipments & Invoice Processing

• Coordinate incoming and outgoing TNT shipments
• Process invoices and ensure all documentation is accurate and completed within required timescales
• Approve orders within agreed authorisation levels
• Help organise workloads to ensure departmental targets and deadlines are met

Process Improvement & Problem Solving

• Review existing administrative processes to identify opportunities for improvement
• Support the implementation of new processes and ways of working
• Provide practical solutions to resolve issues and improve operational efficiency
• Support the team in delivering accurate and efficient order placement processes

Team Support & Development

• Support the IT Administration Manager with the day-to-day coordination of the team
• Help organise team workloads to ensure tasks are completed to a high standard
• Identify and escalated performance concerns where appropriate
• Support recruitment, onboarding and induction activities for new team members
• Coach and mentor less experienced colleagues to support their development and confidence
• Contribute to a positive, collaborative and high-performing team culture
• Deputise for the IT Administration Manager where required

About You

Essential Skills & Experience

• Good standard of education including Maths and English
• Professional and approachable with excellent customer service skills
• Strong communication skills, both written and verbal, with a polite telephone manner
• Excellent organisational skills with the ability to prioritise workloads and work under pressure
• Able to work independently whilst also contributing effectively as part of a team
• Full UK driving licence
• Willingness to work towards an SVQ Level 3 in Administration or equivalent qualification