Senior Administrator

J. Murphy & Sons Ltd; Cromarty; On-site; GBP 26,000 - 36,000; Full time

Job summary

Murphy in the United Kingdom is seeking a Senior Administrator to support the senior leadership team with diaries, meetings, reporting and onboarding across projects. You will maintain records, produce management information and ensure smooth administration across departments.

Ideal candidates will have proven experience in general administration or customer services, proficiency with Microsoft Word, Excel and Outlook, and a strong eye for detail and confidentiality.

Qualifications

• Experience in general administration or customer services.
• Proficient with Microsoft Word, Excel, Outlook.
• Ability to handle confidential information.
• Strong organizational and communication skills.

Responsibilities

• Establish best practice in health, safety and environmental matters with SHQE.
• Uphold confidentiality in handling sensitive materials.
• Provide high-quality service in telephone and face-to-face communications.
• Maintain accurate paper and computer-based records.
• Produce management information for senior team decisions.
• Prepare correspondence and presentations to specification.
• Manage senior team diaries and coordinate meetings.
• Coordinate onboarding for new project staff and contractors.
• Compile weekly/monthly project data into reports.

Skills

Health & Safety

Confidentiality

Customer service

Record keeping

Data reporting

Office administration

Diary management

Meeting coordination

Microsoft Word

Microsoft Excel

Microsoft Outlook

IT literacy

Tools

Microsoft Office Suite

Job description

Murphyis a leading international, specialist engineering and construction company founded in 1951 with a purpose to improve life by delivering world-class infrastructure. Operating in the United Kingdom, Ireland, Canada and America, Murphy provides better engineered solutionsto infrastructure sectors includingtransportation;natural resources; energy and water.

Headquartered in London, Murphy hasa number of related businesses –Ground Engineering; Utility Connections; Murphy Plant; Murphy Process Engineering;Pipeline Testing Services; Specialist Welding Services; and Electrical Services. Murphy is a specialist in delivering pipelines, design, structural steel,tunnelling, fabrication, bridges and piling, and has a substantial holding of plant, equipment and facilities.

Murphy employs around4,000engineers, professional managers and skilled operatives around the world. Together, they work as ‘One Murphy’ - directly delivering the people, plant and expertise needed to make projects a success.Visit (url removed)or follow us onLinkedIn,Facebook, InstagramandX:

A day in the life of a Murphy Senior Administrator:

• Establish and promote best practice in health, safety and environmental matters in conjunction with the SHQE department.
• Uphold confidentiality principles in handling and reviewing sensitive materials
• Provide a high quality level of service service in telephone and face to face communication
• Maintain accurate paper and computer-based records
• Provide routine and ad hoc management information to inform decision making by the senior team
• Produce correspondence, documents and presentations to specification using a variety of media
• Maintain diaries and take appointments for team members, including virtual and in-person meetings for the senior team both internally and externally.
• Maintain diaries for the booking of work location resources, for example, meeting rooms and projectors etc.
• Manage the ordering and maintaining of project stationary and equipment supplies
• Work in accordance with established processes and provide feedback on their effectiveness.
• Ensure the inspection of office equipment and services is carried out at intervals in accordance with legislative/ manufacturer’s recommendations and requirements.
• Compile weekly and monthly project data into structured reports and dashboards.
• Act as the administrative focal point for the senior leadership team, supporting diaries, meeting logistics, and high-level communication flow across departments.
• Support the coordination of onboarding for new project staff and contractors, including desk setup, system access, accommodation, welcome packs, and induction sessions.

Successful experience of working in a general administration support role and/or in a customer services environment.

Demonstrable knowledge of operating office equipment and IT, e.g. telephone, computer with standard software, fax, copier, printers etc., to access, input and verify information.

Literate and Numerate with proficiency using Microsoft Word, Excel, Outlook, and other office applications.

Experience within the construction industry is desirable, but not essential