Senior Administrative & Projects Coordinator

IQVIA; Livingston; Presencial; GBP 18.000 - 26.000; Jornada completa

Descripción de la vacante

IQVIA Inc in Livingston, UK, is seeking an experienced Administrative Assistant to provide high-level support to a department, handling confidential information with tact and discretion. You will liaise with senior stakeholders and prepare routine and non-routine correspondence, reports and presentations.

You will arrange meetings, coordinate travel, manage calendars, take minutes, and develop efficient workflows across projects.

Formación

• High School Diploma or equivalent Req
• 4 years' related experience; or equivalent combination of education, training and experience
• Knowledge of Microsoft Office applications
• Ability to deal with routine matters
• Ability to exercise judgment within procedures and practices to determine appropriate action
• Ability to work within well defined guidelines and procedures
• Ability to prioritise own workloads to meet deadlines
• Ability to work independently and manage time efficiently
• Ability to establish and maintain effective working relationships with co-workers, managers and clients

Responsabilidades

• Arrange and schedule meetings and teleconferences with internal and external parties.
• Coordinate travel schedules making recommendations for cost saving and effective alternatives.
• Compile meeting agendas, take and distribute minutes and follow up on action points, escalating issues where appropriate.
• Independently research, compile data and compose both routine and non-routine correspondence, reports and presentations for review and final revision by manager.
• Undertake projects, research data and make special studies, requiring independent decisions and conclusions.
• When manager is unavailable, use initiative to review and prioritize activities, taking action or escalating critical matters as appropriate.
• Serve as an information source for department, answering questions, making referrals as required, and conducting required research.
• Assist in the development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.
• Develop and implement an efficient work flow and information tracking/retrieval system across all assigned projects, and maintain/archives files and records.
• May provide support and guidance to new or more junior members of staff.
• Filter telephone calls, mail and email; dispersing and handling as appropriate.
• Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
• Perform other duties as required.

Conocimientos

Communication skills

Time management

Discretion

Independent worker

Educación

High School Diploma or equivalent

Herramientas

Microsoft Office

Descripción del empleo

IQVIA Inc in Livingston, UK, is seeking an experienced Administrative Assistant to provide high-level support to a department, handling confidential information with tact and discretion. You will liaise with senior stakeholders and prepare routine and non-routine correspondence, reports and presentations.

You will arrange meetings, coordinate travel, manage calendars, take minutes, and develop efficient workflows across projects.